MINIMUM QUALIFICATIONS:

1. Bachelor’s degree.
2. A total of one (1) year (12 months) experience in graduate program administration and/or student advising within a higher education setting.
3. Must be able to communicate effectively (written and verbal) in both English and Spanish.
   (Note: Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)

Preferred Qualifications:

• BA in a related field (Latino Studies, Latin American Studies, Anthropology, African American Studies, Ethnic Studies, Gender Studies, other related interdisciplinary fields, social sciences, humanities).
• Master’s degree or substantial graduate credits.
• Work experience related to directing/administering graduate programs, including policy interpretation, advisement of university officials, advisement of students, and implementation of policies and procedures.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation

Graduate Program Administration:

• Organize and work with Director of Graduate Studies to lead the fall LALS Orientation for incoming MA students and to train new Teaching Assistants.
• Facilitate academic and professional development workshops in collaboration with the Director of Graduate Studies.
• Track graduate student progress and hold advising meetings with each student at beginning and end of semester and as needed.
• Support the DGS (Director of Graduate Studies) with any administration that is related to the program (leaves of absence, paperwork for students’ grant and fellowship applications, BOTs, database maintenance, prospective student applications, management of graduate admissions on Slate software, recording of any incomplete grades).
• Organize graduate student check-ins and other events.
• Organize the onboarding of international graduate student and serve as liaison with the Office of International Services (e.g., work with this office to facilitate visas for international graduate students.
• Organize annual graduate student research events (workshop, symposium, etc).
• Compile record of graduate applications and prepare files for review and processing.
• Perform other graduate program administrative tasks as needed.

Programming and Event Administration:

• Plan, develop, organize and carry out program events, i.e. lectures, brown bags, forums, community dialogues, lectures in the community, book presentations, meetings, and conferences.
• Coordinate educational, cultural and social activities between the University Campus and the community at large.
• Organize the LALS Degree Recognition Ceremony.
• Assist the Chair in planning and coordinating development and alumni events, including fundraisers.
• Actively search for event sponsors, co-sponsors and collaborators, increasing our networking, outreach and inter-departmental collaborations.
• Perform other graduate programming and event tasks as needed.

Communication and Outreach:

• Identify, establish, and implement communication and liaison procedures with the community at large and the campus community while assisting in the development of department activities.
• Develop publicity materials (flyers, newsletter, etc.) and targeted outreach for all programs and events.
• Maintain contact with the Latino and the General Media.
• Respond to and direct media interview requests to the appropriate faculty, program or community contact.
• Maintain an on-going network within both campus and community, communicating programs and activities to campus and community members, update university calendars and oversees the distribution of flyers.
• Identify new outreach contacts in the University and community for greater dissemination of information.
• Perform other outreach tasks as needed.

General Administrative Support:

• Serve as first point of contact for department.
• Actively participate in day-to-day office duties (answer phones, etc.).
• Maintain a calendar for the Department’s Conference Room and be responsible for the room’s appearance.
• Answer information requests from the community.
• Perform other related duties and participate in special projects as assigned.