PROGRAM COORDINATOR

at  Duke University

SCHOOL OF MEDICINE

Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

SUMMARY

This position will plan, coordinate and administer activities for Dr. Kim Lyerly, Dr. Zachary Hartman, Dr. Joshua Snyder, Dr. Erika Crosby. This will help support the complex DOD TBCC grant, that requires financial management of pilot funding going to other institutions from the parent grant. This position will also provide overall administrative support to the faculty program activities, communications, events, and day to day operations to include calendaring, P-card and expense management. This position will provide onsite support and back up for Divisional needs

SUMMARY

This position will plan, coordinate and administer activities for Dr. Kim Lyerly, Dr. Zachary Hartman, Dr. Joshua Snyder, Dr. Erika Crosby. This will help support the complex DOD TBCC grant, that requires financial management of pilot funding going to other institutions from the parent grant. This position will also provide overall administrative support to the faculty program activities, communications, events, and day to day operations to include calendaring, P-card and expense management. This position will provide onsite support and back up for Divisional needs

MINIMUM QUALIFICATIONS

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age,color, disability, gender, gender expression, gender identity , genetic information, national origin, race, religion, sex, sexual orientation,or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends onthe robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

EDUCATION

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor’s degree program.

EXPERIENCE

Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

DUTIES

Plan, coordinate and administer activities within the Center for Applied Therapeutics. Provide overall administrative coordination for Drs. Lyerly, Crosby, Hartman and Snyder’s laboratories. Manage laboratories and Center meetings including preparing and coordinating meeting documents and materials, including agendas, handouts slides, taking meeting minutes and distributing appropriately.
Arrange, schedule, and prepare for internal and external collaborator meetings for Drs. Lyerly, Crosby, Hartman and Snyder’s laboratories as well as arrange and schedule travel itineraries. etc. for visiting faculty, collaborators. and guest speakers. Scheduling and setting up virtual meetings when in person travel is not appropriate.
Provide local support and maintain liaison with Department of Surgery Research Administration and Research Development team for grant submissions, collecting and maintaining documents such as CVs. Biosketches, letters of support, trainee documentation, etc. for faculty grant submissions.
Manage and coordinate all aspects of events including the preparation and monitoring of event budgets. Work collaborative with other to ensure consistency of overall center and program goals.
Maintain liaison with internal and external departments, affiliates groups, faculty and programs to coordinate Center and laboratory business and to accomplish program goals and objectives of the center and laboratories.
Manage P-cards, lab expenses. Verify and reconcile expenditure of budgeted funds to ensure compliance and sustainability.
Perform other related duties incidental to the work described herein.

DUTIES

Plan, coordinate and administer activities within the Center for Applied Therapeutics. Provide overall administrative coordination for Drs. Lyerly, Crosby, Hartman and Snyder’s laboratories. Manage laboratories and Center meetings including preparing and coordinating meeting documents and materials, including agendas, handouts slides, taking meeting minutes and distributing appropriately.
Arrange, schedule, and prepare for internal and external collaborator meetings for Drs. Lyerly, Crosby, Hartman and Snyder’s laboratories as well as arrange and schedule travel itineraries. etc. for visiting faculty, collaborators. and guest speakers. Scheduling and setting up virtual meetings when in person travel is not appropriate.
Provide local support and maintain liaison with Department of Surgery Research Administration and Research Development team for grant submissions, collecting and maintaining documents such as CVs. Biosketches, letters of support, trainee documentation, etc. for faculty grant submissions.
Manage and coordinate all aspects of events including the preparation and monitoring of event budgets. Work collaborative with other to ensure consistency of overall center and program goals.
Maintain liaison with internal and external departments, affiliates groups, faculty and programs to coordinate Center and laboratory business and to accomplish program goals and objectives of the center and laboratories.
Manage P-cards, lab expenses. Verify and reconcile expenditure of budgeted funds to ensure compliance and sustainability.
Perform other related duties incidental to the work described herein.