Program Coordinator at First Descents

Quinte West, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

19 May, 26

Salary

25.45

Posted On

18 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Logistical Setup, Program Execution, Mission Passion, JEDI Commitment, Communication, Salesforce, Inventory Management, Shipping, Documentation Collection, Transportation Booking, Research Initiatives, Project Planning, Problem Solving, Attention To Detail, Organization, Initiative

Industry

Non-profit Organizations

Description

First Descents (FD) is a nonprofit that provides life-changing outdoor adventures for young adults (ages 18-39) impacted by cancer and other serious health conditions. The Program Coordinator will work in close coordination with the Programs Team to play a key role in the logistical setup and execution of all FD’s programs. As a key point of contact within our community, it is imperative that the Program Coordinator is passionate about our mission and demonstrates our commitment to justice, equity, diversity, and inclusion (JEDI) in the outdoor and healthcare spaces. This is a hybrid position based in Denver, Colorado with the requirement to be in the office two days per week, and any additional time required to complete tasks in person. The Program Coordinator will report to the Senior Program Manager. Responsibilities: Program Planning & Delivery: Collect detailed partner information through email and phone communication, utilizing our CRM system (Salesforce) Organize program location information in a presentable and evergreen format, including details about emergency services, potential activity deterrents, and adaptability capabilities Oversee pre-program communication between Field Staff, volunteers, and partners; send pre-program emails and host pre-program planning calls with all parties Manage inventory, create shipping schedules, and execute delivery of program boxes, including all paperwork and general supplies for each program Oversee documentation collection and debriefs from partners, including Emergency Response Plans and Insurance Certificates Book all rental vehicles and other internal transportation needs Review and respond to field-based documentation and escalate accordingly; aid in ensuring feedback is addressed, collated, and learnings are applied Support in the execution of routine research initiatives for existing and prospective program locations, staying attuned to emerging opportunities for collaborations Work with community members to plan successful Community Adventures (CA), aiding in logistical prep work, conducting phone calls, and shipping all related materials in support of CAs Aid in building out the program webpages and marketing approval project on an ongoing basis Serve as contingency Field Staff and willingly respond to staffing needs, as needed Cover the Programs Hotline (internal during the week and after-hours phone line), as assigned, during the Programs Season, April - October Other duties as assigned Desired Skillset: Hardworking individual who takes initiative Demonstrated ability in conducting professional discussions and collaboratively finding solutions with key stakeholders, fostering effective communication and mutual understanding Ability to effectively address and resolve issues in a timely and professional manner Basic understanding of working with data and project management systems and/or willingness to learn. Familiarity with Salesforce is a bonus! Strong attention to detail and highly organized Self-motivated and eager to jump into projects (put another way, you’re a problem solver!) Energetic and enjoy engaging with staff, partners, and vendors Wilderness First Aid certificate is preferred, but not required Committed to advancing FDs’ JEDI goals Representative of FD’s Core Values & Code of Conduct Strong passion for FD’s mission and support for its long-term vision and goals Inside Details: This is a full-time, non-exempt position based at our headquarters in Denver, CO. The position will be a hybrid of office/remote work with the expectation of being in the office two days per week. There may be a few times throughout the year where you are asked to work nights or weekends. We offer competitive health benefits, 4% employer retirement matching, 25 days of PTO annually, paid parental leave, an annual professional development stipend, monthly health and wellness stipend, staff retreats and outings, and trips to our programs to experience FD’s work first-hand. First Descents prides itself on being an inclusive community with an ongoing commitment to justice, equity, diversity, and inclusion (JEDI). We know that cancer and other serious health conditions do not discriminate, and we are dedicated to serving all categories of identity. Our programs use the healing power of adventure to build supportive networks and ignite the Out Living It spirit. The compensation range for this position is $21.85 to $25.45 per hour. Apply: If you’re passionate about contributing your skills and enthusiasm to help us serve countless more young adults impacted by cancer and other serious health conditions in the years to come, we want to hear from you! Applications received by March 5th will be given priority. First Descents is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, caregiver status, or any other status protected under federal, state, or local law.

Responsibilities

The Program Coordinator will manage the logistical setup and execution of outdoor adventure programs, including collecting partner information, organizing location details, and overseeing pre-program communication. Key duties also involve managing inventory, booking transportation, reviewing field documentation, and supporting community adventure planning.