Program Coordinator I - Medical Education at Texas A&M University System

Round Rock, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Apr, 26

Salary

0.0

Posted On

01 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Administration, Education Administration, Coordination, Interpersonal Skills, Communication Skills, Organizational Skills, Multi-tasking, Curriculum Management, E-learning, Data Compilation, Confidentiality, Budgeting, Fiscal Support, Software Proficiency, Student Services, Liaison Skills

Industry

Education Management

Description

Job TitleProgram Coordinator I - Medical Education Agency Texas A&M University Health Science Center Department Associate Dean Round Rock Proposed Minimum SalaryCommensurate Job LocationRound Rock, Texas Job TypeStaff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who we are As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. What we want The Program Coordinator I, medical education coordinator, coordinates and facilitates activities for Texas A&M University Naresh K. Vashisht College of Medicine’s undergraduate medical education programs to include administrative, education and accreditation responsibilities. Provides administrative support to clerkship and site directors, faculty, and peer clerkship coordinators. Serves as liaison to education administration, students, faculty and staff, and clinical affiliate healthcare providers and staff. What you need to know Please Note: Position’s working hours are primarily Monday-Friday, 8am-5pm; some after-hours and weekend work may be required; travel to health systems within the surrounding area and to other College of Medicine campuses will be required Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. Required Education and Experience: Bachelor's degree or any equivalent combination of training and experience Two years of experience in project administration including experience in education administration and/or coordination. Preferred Qualifications: Master’s Degree At least five (5) years of experience in medical education or student services coordination Experience managing and/or coordinating delivery of medical curriculum and student affairs services Experience with the Canvas, Elentra, and/or other educational software systems Knowledge, Skills, and Abilities: Working knowledge of spreadsheet, presentation, and word processing software programs. Excellent interpersonal and communication skills and ability to plan and organize effectively. Ability to multi-task and work cooperatively with others. Responsibilities: Curriculum Delivery Coordination Coordinates workflow with the aid of health education software; manage student schedules, documentation, evaluations and grades for UME. Supports the preparation and presentation of course activities. Coordinates activities related to educational conferences, meetings, lectures, laboratory sessions, examinations and special events as directed by curriculum and leadership. Assists faculty in the development and delivery of medical education courses, clerkships, and programs. Curriculum Management Collaborates with medical education coordinators and course leadership to organize and disseminate course materials required of curricular blocks, threads, clerkships and electives within the Naresh K. Vashisht College of Medicine’s undergraduate medical education program (UME). Administers curriculum in an e-learning environment utilizing the Canvas learning management system as well as additional required software applications. Communication and Team Cooperation Interacts with students, faculty, staff and external stakeholders. Liaises with affiliate partners, i.e., healthcare systems, clinics, and community organizations. Maintains strict confidentiality with regards to all FERPA and HIPPA documentation, i.e., student records. Processes and facilitates Round Rock medical student documentation to ensure successful away/off campus clinical rotations. Distributes campus information such as course/workshop start reminders and notifications for upcoming campus activities. Accreditation Compiles and maintains data to ensure compliance with institutional and program accreditation requirements, i.e., LCME and SACS. Coordinates and prepares materials for continued institutional accreditation. Student Services Serves as point of contact for students; handle day-to-day communication with students by phone, email and/or in-person. Provides information on course offerings, syllabi and clinical rotation requirements to assist students in the preparation of rotation schedules. Serves as liaison to the Naresh K. Vashisht College of Medicine Office of Student Affairs; assists with the coordination of student organization events and meetings. Facilitates, controls, and maintains credentialing documentation for medical students to ensure successful clinical affiliation teaching rotations on the Round Rock campus. Budgeting and Fiscal Support Assists in developing clinical education budget for clinical and elective education program. Reconciles clinical education units for prompt remittance\reimbursement. Prepares purchase order requests and reports necessary for payment processing in a timely manner. This position is security sensitive This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatic enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistance for completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees. External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.

Responsibilities

The Program Coordinator I coordinates and facilitates activities for the undergraduate medical education programs, providing administrative support to faculty and staff. Responsibilities include curriculum delivery coordination, communication with stakeholders, and ensuring compliance with accreditation requirements.