Job Description

Roles & Responsibilities

• Performs a wide variety of complex responsible office functions and administrative support duties.
• This may include supporting management and staff in business planning, budget tracking, administrative project coordination, and maintaining accurate records.
• In addition, the Program Coordinator:
• Provides comprehensive administrative, operational, and accreditation support to the Medical Internship Program at hospital level, working under the supervision of the Program Director and in coordination with group-level medical education governance structures.
• The role ensures:
  • Day-to-day operational coordination of the internship program
  • Maintenance of accurate, complete, and survey-ready records
  • Effective support to committees and governance activities
  • Clear communication pathways between interns, faculty, leadership, and institutional oversight bodies
  • Alignment with NIHS, DOH/DHA, and institutional requirements

Desired Candidate Profile

• Qualification
  • Bachelor’s degree or equivalent qualification.
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• Licensure
  • No clinical licensure required.
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• Education
• Formal education sufficient to support:
  • Administrative and operational coordination
  • Accurate record-keeping and documentation management
  • Committee and meeting administration
  • Handling of regulatory and accreditation-related documentation
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• Experience
• Experience in administrative or coordination roles within:
  • Medical education, training programs, or healthcare institutions
• Demonstrated experience in:
  • Coordinating meetings, schedules, and program activities
  • Managing documentation, records, and correspondence
  • Supporting governance or committee-based processes
  • Handling confidential trainee and faculty information
  • Experience supporting accreditation, regulatory, or audit-related documentation processes is desirable.
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• Special Skills
  • Strong organisational and document-management skills
  • Ability to maintain accurate, complete, and audit-ready records
  • Effective written and verbal communication skills for coordination with interns, faculty, and committees
  • Administrative follow-up and action-tracking capability
  • Ability to work within defined governance structures and reporting lines
  • Professional discretion in handling confidential and sensitive information
  • Familiarity with standard office systems and electronic document repositories