POSITION REQUIREMENTS

• Availability to work Monday to Friday, between the hours 6:30am – 5:00pm (approximately), though the OSC has WFH flexibility, staff could be required to work from the office at anytime.
• Police Records Check (PRC) with the Vulnerable Sector – PRC can be completed during the application process. Costs associated with the PRC will be reimbursed by the OSC after three (3) months of employment. Employment offer conditional upon a valid PRC.
• English proficiency is required, other languages an asset.
• Driver’s license and access to a vehicle – required.
• Post-secondary education in office administration, human resources, customer service, and / or hospitality would be an asset.
• Experience with community engagement / recruitment an asset.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal skills.
• Local travel will be required.
• Works well with others and takes direction and criticism in a positive manner.
• Highly effective project management, prioritization, multi-tasking, and time management skills to meet deadlines.
• Maintain a calm and professional demeanor at all times.
• Energetic, self-motivated, and results oriented.
• Politically and culturally sensitive.
• Knowledge of scheduling, time and attendance tracking software an asset.
• Knowledge of client management/database management software an asset.
• Knowledge of program strategy, development, implementation, management and evaluation an asset.
• WordPress, Adobe Illustrator, and Canva an asset.

• Leads the logistical scheduling of field staff (apprx. 300 pt workers): receiving, tracking, and filling leave requests, including last minute/same day time off requests, longer term leave and vacated positions.
• Assists the Program Manager with logistical aspects of programs, such as meetings, seminars, workshops, special projects, and events.
• Triages and responds to telephone, e-mail, and in-person inquiries from field staff.
• Assists with site visits as necessary.
• Tracks, prepares, and submits reports regarding vacancies, time and attendance.
• Supports retention and recruitment activities as needed.
• Provides administrative program support.
• Promptly reports any potentially dangerous situations to the Program Manager.
• Provides guidance relative to compliance with policies and safety regulations and practices of the OSC.
• Supports school programming (WalkSafe and RS4K) activities as needed