Program Coordinator, Talent Operations at MedAmerica

Sacramento, California, United States -

Full Time

Start Date

Immediate

Expiry Date

13 May, 26

Salary

28.63

Posted On

12 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Communication Skills, Data Tracking, Project Management, Event Coordination, Administrative Support, Attention to Detail, Microsoft Office, Google Workspace, CRM Systems, Registration Platforms, Problem Solving, Team Collaboration, Adaptability, Customer Service

Industry

Hospitals and Health Care

Description

Remote, Nationwide – Seeking Program Coordinator, Talent Operations Everybody Has A Role To Play In Transforming Healthcare At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside. Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done. Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you. The Opportunity Support planning and execution of interview days and related recruitment events. Maintain project plans, timelines, and action items using Monday.com or similar tools. Prepare agendas, meeting materials, and follow up documentation for weekly planning meetings. Coordinate interview day logistics, schedules, and last-minute changes. Serve as a point of contact for interview day participants, including clinicians, recruiters, and internal stakeholders. Assist with orientation materials and on-site or virtual event coordination. Manage interview schedules, including updates, cancellations, and rescheduling. Prepare and send interview-related communications via email and text. Coordinate visa-related interviews and special scheduling requests as needed. Create and maintain reference materials such as recruiter cheat sheets and interview day directories. Track attendance, participation status, and follow-up needs. Review and manage event registrations in CVENT. Update candidate and registration data in Phenom and other internal systems. Upload and manage CVs, headshots, and supporting documents. Run weekly reports, track registration trends, and flag discrepancies or issues. Audit data for accuracy, formatting, and completeness. Monitor and manage a shared program inbox. Respond to standard inquiries related to registration, scheduling, and stipends. Route requests requiring approval to appropriate leaders. Provide timely, professional responses to participants and internal teams. Track stipend requests and supporting documentation such as flight receipts. Review registration status for stipend eligibility. Send reminders and follow-ups related to stipend submissions. Partner with accounts payable and program leadership to support accurate and timely processing. Work closely with program leadership, recruiting teams, marketing, and operations partners. Coordinate deliverables such as directories, badges, signage, and presentation materials. Support leadership outreach and follow-ups as needed. Help keep cross-functional teams aligned on timelines and responsibilities. Required Experience and Competencies High School diploma or GED equivalent required. 1-2 years of administrative work experience, working in a recruiting environment required. Ability to travel to Chicago, Illinois in August 2026 (for approximately 5 days) required. Bachelor’s degree preferred. Experience supporting events, programs, or large-scale coordination efforts preferred. Familiarity with project management tools such as Monday.com preferred. Experience working with registration platforms or CRM systems preferred. Prior administrative or operations support experience in a fast-paced environment preferred. Strong organizational and time management skills with high attention to detail Ability to manage multiple priorities in a deadline driven environment Clear, professional written and verbal communication skills Comfort working with spreadsheets, reports, and data tracking Proficiency with Microsoft Office or Google Workspace tools Ability to quickly learn new systems and processes Familiarity with project management tools such as Monday.com or ability to learn. Ability to complete tasks with varying priorities under conditions requiring speed and accuracy General knowledge of administrative procedures and standard business office practices Knowledge of Taleo/Phenom/Salesforce Systems The Community Even when you are working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars. Monthly wellness events and programs such as yoga, HIIT classes, and more Trainings to help support and advance your professional growth Team building activities such as virtual scavenger hunts and holiday celebrations Flexible work hours Opportunities to attend Vituity community events including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more Benefits & Beyond* Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future. Superior health plan options Dental, Vision, HSA/FSA, Life and AD&D coverage, and more Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%25 Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical Student Loan Refinancing Discounts Professional and Career Development Program EAP, travel assistance, and identify theft included Wellness program Purpose-driven culture focused on improving the lives of our patients, communities, and employees We are excited to share the base salary range for this position is $22.90 – $28.63, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details. We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us. Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity. *Benefits for part-time and per diem vary. Please speak to a recruiter for more information. Applicants only. No agencies please.

Responsibilities

The Program Coordinator will support the planning and execution of interview days and recruitment events, managing logistics and schedules. They will also serve as a point of contact for participants and assist with orientation materials and communications.