Major/Essential Functions
Provides direct support for the clerkship director. Responsible for monitoring policies and procedures for TTUHSC-PLFSOM, Liaison Committee on Medical Education and Specialty National Association guidelines as they pertain to clinical clerkship
Assist in the design, development, and implementation of 3rd and 4th year medical school curriculum. Responsible for planning, organizing, and implementing clerkship orientation for students
Responsible for assigning, executing, retrieval, and input of completed evaluations of medical students
Monitors evaluations and notifies Clerkship Director if sufficient evaluations have been received for each student and if they were received by established deadlines
Responsible for obtaining final assessments and entering grades in the grading spreadsheet by established deadlines
Compose comprehensive and accurate summaries of resident and faculty evaluations of student performance
Responsible for monitoring students’ Op-Logs entries and notifying the Clerkship Director if a student is in danger of not meeting a requirement
Responsible for monitoring medical student hours and rotation schedules
Responsible for coordinating all medical student-related activities that include, but are not limited to didactics/lectures, presentations, and interest group meetings
Responsible for preparing curriculum documents for Paul L. Foster SOM
Serves as a liaison between Student Clerkship, Residency Program, Office of Medical Education, as well as other departments, clinics, and community clinics
Monitors student assignments to community-based volunteer faculty and ensures these individuals have volunteer appointments through Paul L. Foster SOM
Conducts necessary orientation upon assignment
Responsible for maintaining confidential medical student files, records all material pertaining to the Clerkship Program
Attends monthly Clerkship Directors’/Coordinators’ Meetings as well as Coordinator Workshops and other meetings set by the Office of Medical Education
Provides guidance and assistance to students considering residency in the specialty
Required to attend any training in order to implement new programs/systems
Prepare all documents, spreadsheets, and presentations for clerkship-related activities
Cross-train with other program coordinators and back-up as needed
Acquires and maintains supplies for the clerkship program
Assists with the collection, design and generation of reports as requested by clerkship director
Coordinates the programmatic administrative support activities for the clerkship program, including new student orientation, administration of exams, grading of tests according to established policies and procedures and reporting of grades
Assists clerkship director with the preparation of presentations and lectures, manuals, etc.
Acquires and maintains supplies for the clerkship program
Remains current with all licensure, certifications and mandatory compliances and trainings required of this position
Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.)
Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution
Perform all other duties as assigned
Required Qualifications
High school plus six years experience in related field
Additional education may substitute for experience on a year for year basis
Preferred Qualifications
Should meet experience and educational requirements outlined in this position description questionnaire
Have excellent English grammar and spelling skills
Have outstanding telephone etiquette
Working knowledge of Microsoft Office to include Word, PowerPoint and Excel
EEO Statement
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx
Does this position work in a research laboratory?
No
Required Attachments
Cover Letter, Resume / CV, Transcript
Optional Attachments
Transcript
Job Type
Full Time
Pay Basis
Hourly
Minimum Hire Rate
Compensation is commensurate upon the qualifications
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.
Travel Required
Up to 25%
Shift
Day
Grant Funded?
No
Job Group
Executive and Admin Assistant

Please refer the Job description for details