Under the general guidance of the directors of various academic programs at UCLA School of Law, the Program Coordinator will serve as an integral staff member to each of the academic units they represent. An ideal candidate is highly professional, advances work autonomously and with initiative, can work effectively with people at all levels in the organization, from board members to students, has excellent communication and record-keeping skills, and is looking to build a long-term career in the department. The Program Coordinator is responsible for the logistics and execution of a variety of programming, including event planning, logistics, and representation, as well as liaising with the Communications Manager to publicize and disseminate events. Events include conferences, lunchtime talks, and speaker series, both in person, hybrid, and online. The incumbent also has primary responsibility for tracking the Institute’s expenditure and maintaining an overview of the budget. S/he is responsible for paying vendors and requesting reimbursements on cooperation with the Business and Finance Office and maintain up to date records of expenditures to keep the Executive Director appraised of the current financial situation. The incumbent further works closely with the directors to provide daily operational support on the full range of the Institute’s activities and should possess a mastery of Microsoft Office Suite technology especially Excel spreadsheets.

QUALIFICATIONS

• Minimum of 2 Years Professional Work Experience (Required)
• Demonstrated ability to organize and present complex information effectively to a range of audiences including faculty, students, staff and the public. (Required)
• Demonstrated ability to organize and implement the logistical requirements of events and programs. (Required)
• Detailed knowledge of Windows-based applications such as Microsoft Office suite, electronic mail systems. Demonstrated ability to manage data using software, such as Excel. (Required)
• Demonstrated ability to maintain accurate financial records (Required)
• Excellent writing skills mandatory to draft correspondence, memos, reports, messages which are clear, logical and concise. (Required)
• Demonstrated ability to speak clearly, distinctly and diplomatically to obtain or relay concise, relevant information while using correct vocabulary and grammar. Demonstrated listening skills to accurately understand instructions and to carry out related tasks. (Required)
• Ability to maintain confidentiality of information with tact and discretion. (Required)
• Interpersonal skills to communicate and interact effectively, with faculty, staff, students, vendors and the public, including global stakeholders. (Required)
• Ability to set priorities which accurately reflect the relative importance of job responsibilities and deadlines. Skill in working collaboratively to prioritize work demands and resources to meet anticipated deadlines. (Required)
• Ability to take initiative, pay attention to detail, work independently, organize workflow, establish a productive work environment, and follow through on assignments with minimal supervision. (Required)
• Ability to supervise student workers and volunteers, including training, organizing work flow and establishing a harmonious and productive work environment. (Required)
• Ability to create and design emails with graphics, and other communications such as flyers and posters. (Required)

EDUCATION, LICENSES, CERTIFICATIONS & PERSONAL AFFILIATIONS

• Bachelor’s Degree in related area and/or equivalent combination of education and experience/training (Required)

COMPLETE POSITION DESCRIPTION

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