JOB POSTING DETAILS

Payroll Title: Blank Assistant 3
Job Code: 004722
Job Open Date: 08/06/2025
Application Review Date: 08/21/2025; open until filled
Department Code (Name): ENST (ENVIRONMENTAL STUDIES DEPT)
Percentage of Time: 100%
Union Code (Collective Bargaining Unit): CX (Clerical)
Employee Class: Staff (Career)
FLSA Status: Non-Exempt
Classified Indicator Description (Personnel Program): PSS
Salary Grade: STEPS
Pay Rate/Range: The budgeted hourly range that the University reasonably expects to pay for this position is $29.35 / hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full hourly range for this position is $29.35 - $42.06 / hour.
Special Instructions: For full consideration, please include a resume and a cover letter as part of your application.

REQUIRED QUALIFICATIONS:

• Excellent communication and interpersonal skills to communicate effectively with all levels of staff, students, and faculty verbally and in writing.
• Requires strong organizational skills, attention to detail, and the ability to handle multiple tasks with frequent interruptions.
• Ability to exercise sound judgement, common sense, and discretion, when attending to issues and concerns.
• Ability to work effectively and cooperatively as a team member.
• 1-3 years of work experience in an academic or administrative office setting
• High School Diploma or GED.

PREFERRED QUALIFICATIONS:

• Bachelor’s Degree in related area or equivalent experience / training.

Under the general supervision of the Business Officer and Dept Chair, the Program Assistant & IPEES Coordinator is a multi-tasking team player who performs a wide variety of administrative duties to support and streamline the Environmental Studies Program. This position: Provides excellent customer service to all faculty, staff, students, and department visitors. Coordinates the Interdepartmental PhD Emphasis in Environment & Society (IPEES) program, as well as the newly developing partnership with the Bren School for the collaborative PhD initiative. Coordinates the department’s internal scholarships/awards application and award notification process. Provides basic-level web/technology/marketing-related support to staff and faculty, and coordinates with our UCSB IT Department on department instructional needs. Collects faculty/student news for the annual ES Newsletter and works with the Department Chair on designing the content. Manages day-to-day front desk operations, which may include: DSP exams, instructor and teaching assistant office schedule/key assignments, general office supply orders, course evaluation coordination, and assists with daily facility needs to help facilitate a welcoming and supportive environment for our program’s faculty, students and staff.