Date Posted: 04/04/2025
Req ID: 42403
Faculty/Division: Temerty Faculty of Medicine
Department: Department of Medicine
Campus: St. George (Downtown Toronto)
Position Number: 00049835

ABOUT US:

Home to over 40 departments and institutes, the University of Toronto’s Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

ESSENTIAL QUALIFICATIONS:

• Bachelor’s Degree or acceptable combination of equivalent experience
• Minimum two years’ of related experience in a University or equivalent environment such as a teaching hospital
• Demonstrated student services experience, including coordinating postgraduate education programs, examination timetables, and ensuring program requirements, guidelines and procedures are adhered to
• Experience working effectively in fast paced team environments and providing front-line support to academic leaders and committees
• Experience supporting events and implementing virtual meeting platforms
• Experience drafting correspondence, maintaining databases, and generating reports
• Demonstrated experience coordinating events (sourcing vendors, monitoring budgets), from concept delivery, coordination of logistical tactics, execution, and post-event reconciliation
• Advanced skills in MS Office Suite, learning management systems, content management systems and survey tools
• Excellent communication and interpersonal skills, tact, political acuity and diplomacy
• Strong organizational skills and demonstrated ability to multi-task, meet deadlines, manage competing priorities according to changing demands
• Ability to think critically and analytically
• Demonstrated ability to work independently, as well as part of a team
• Ability to work well with individuals at all levels, including faculty, staff and students in a manner that engenders cooperation
• Demonstrated ability to learn and innovate, using technology
• Demonstrated interest in continuous quality improvement

LIVED EXPERIENCE STATEMENT

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position

YOUR RESPONSIBILITIES WILL INCLUDE:

• Providing detailed information on program and training requirements
• Ensuring hospital administrators follow medical education requirements, guidelines and procedures
• Coordinating application processes, verifying the accuracy and completeness of documents and calculating grades
• Preparing examination timetables and coordinating program schedules and activities
• Verifying and reviewing Royal College training requirements, drafting correspondence to trainees and faculty and updating records
• Coordinating logistics for events, meeting schedules, taking minutes, arranging catering and troubleshooting timetabling and room booking conflicts
• Updating and maintaining trainee records and generating reports
• Verifying the accuracy of invoices, making minor purchases and collaborating on cost estimates

TO BE SUCCESSFUL IN THIS ROLE YOU WILL BE:

• Adaptable
• Communicator
• Proactive
• Problem solver