Program & Finance Assistant, Philippines at Nutrition International

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

25 Jan, 26

Salary

596864.0

Posted On

27 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Finance, Business Administration, Program Management, Financial Documentation, Administrative Processes, Procurement, Contract Management, Data Management, Communication, Team Coordination, Attention To Detail, Problem Solving, Time Management, Compliance, Logistics

Industry

Non-profit Organizations

Description

Employment Type: Project, Full Time Title: Program & Finance Assistant, Philippines Location: Manila, Philippines (Open to Philippine Nationals only) Deadline for submission: November 23, 2025 About us Founded in 1992, Nutrition International (NI) is a global organization dedicated to delivering proven nutrition interventions to those who need them most. Working in partnership with countries, donors and implementers, our experts conduct cutting-edge nutrition research, support critical policy formulation, and integrate nutrition into broader development programs. In more than 60 countries, primarily in Asia and Africa, Nutrition International nourishes people to nourish life. For more than 30 years now, Nutrition International has focused on delivering low-cost, high-impact, nutrition interventions to people in need, driven by our mission to achieve a world where everyone, everywhere, is free from malnutrition and able to reach their full potential. Nutrition International’s work is guided by a dedicated and talented team of experts working globally, regionally and within countries to end malnutrition worldwide. If you are a motivated and passionate individual who shares our conviction that a better world is possible through improved nutrition, wants to leave the world a little better than they found it, and is looking to be part of a team with a clear vision, we want to hear from you. Please consider applying for the position below. Know your Project / Team Project that aims to improve the health and nutritional well-being of pregnant women and children under five across four provinces in the Philippines and address determinants of stunting in children under five years of age. The project will strive towards improving the quality of the existing service provision through service delivery platforms and adopting gender-responsive approaches that address health systems gaps in (i) human resource capacity, (ii) supply chain management of essential nutrition products, (iii) monitoring and accountability processes, (iv) health management information systems and processes including capacity on using data for decision making, (v) program budgetary planning processes along with (vi) approaches towards community behaviour focusing on socio-cultural and gender norms. About the role The Program & Finance Assistant role will support the effective implementation of Nutrition International (NI) programs in the Philippines by providing efficient administrative, financial, and operational support. This role plays a key part in ensuring timely program delivery by maintaining accurate documentation, facilitating smooth financial and procurement processes, and coordinating logistical and administrative tasks — all in alignment with NI’s policies, procedures, and strategic objectives. In this role you will be responsible to: · Prepare contracts, grants agreements, travel letters, and all related official documentation for review of the Procurement and Contracting team. · Assist the Program Team in regularly updating program contract payment milestones in NI systems. Coordinate with the Program Team to ensure that partners/vendors submit all required financial documentation in compliance with NI’s standards. · Serve as the primary contact for administrative tasks. Review Travel Authorization (TA) requests submitted by staff for accuracy and processing. · Support the Country Office in managing service providers, procurement, equipment, and local operational agreements. Maintain and regularly update the office's fixed assets register; assist in conducting physical verifications. · Review financial payments and supporting documentation from vendors/partners to ensure accuracy, accountability, and alignment with agreements/contracts, approved budgets, and any revisions. · Prepare Payment Request Forms (PRFs) with all required supporting documents. Review staff Travel Expense Reports (TERs) and ensure compliance with NI’s policies. · Handle petty cash and support general office administration. Assist in the procurement process as needed, in compliance with organizational guidelines. For more detailed information about the role, please click on the attached Job Description About you You will have a Bachelor's degree in Accounting, Finance, Business Administration, or a related field from a recognized institution. A combination of relevant education and experience may be considered. You will come with atleast 4 –5 years of experience in a financial or program assistant role, preferably within an international NGO alongwith a proven experience in managing and reviewing program contracts, financial documentation, and administrative processes. Excellent English language skill (read, write and speak) is a prerequisite. Fluency in local language is also required. What we offer Nutrition International offers a highly competitive market pay, including health and wellness benefits, medical insurance, accidental insurance plan, flexible work hours, four weeks of vacation (plus public holidays), and support for learning and development opportunities. We offer a collaborative and engaging work environment. Nutrition International is an equal opportunity employer. We celebrate diversity and are committed to an inclusive, equitable, and accessible work environment. Upon request, accommodation due to a disability are available throughout the selection process. Please note that all our offers are conditional subject to appropriate screening checks and satisfactory reference checks. How to apply? Nutrition International is committed to an inclusive, barrier-free work environment and encourages applications from all qualified individuals. To apply for this job - Please click on the Apply button to submit your application. The closing date for receiving applications is November 23, 2025. Only short-listed candidates will receive an acknowledgment and will be called for personal interactions. The starting salary for this position is PHP 596,864/- per annum. We thank you for your interest, however only those selected for an interview will be contacted. For other jobs at Nutrition International, you may visit our career page: https://apply.workable.com/nutritionintl/ NI is a non-smoking work environment.

Responsibilities

The Program & Finance Assistant will support the effective implementation of Nutrition International programs by providing administrative, financial, and operational support. This includes maintaining documentation, facilitating financial processes, and coordinating logistical tasks in alignment with organizational policies.