Department Faculty of Medicine & Dentistry - Medicine Dept
Salary range $62,831.16 to $85,336.08
Hours per week 40
Grade 8
Posted date September 5, 2025
Closing date September 16, 2025
Position Type Full Time - Trust Funded

POSITION SUMMARY

This position is responsible for managing all financial aspects of the Smartwear Revolution research project. Smartwear Revolution is a transformational, deeply transdisciplinary research project that seeks to co-create revolutionary fabric-based ‘smartwear’ that can reduce injuries and augment the strength of aging users and those experiencing disabilities, enabling them to remain actively engaged in their homes, communities, and activities of meaning. This position reports to the Smartwear Revolution Senior Research Administrator.
Under the supervision of the Senior Research Administrator and lead PI, Dr. Vivian Mushahwar), the Financial Specialist will provide administrative and financial support to the group of UAlberta researchers (currently 65 with expectation this will grow as the program moves forward), across multiple faculties, who are funded by and actively involved in this program. The position performs multiple tasks associated predominantly with post award, day-to-day administration of the research funding provided to UAlberta by NFRF-Tranformation Stream. This work involves the continual monitoring of a high volume of complex research projects for levels of expenditures and comparing these against budgets at the individual researcher level, overall accuracy and completeness of transaction entries to ensure that UAlberta and sponsor requirements are met. The incumbent is responsible for using professional judgement to identify problems early and requires the ability to investigate discrepancies and perform analyses as required. This position will also work closely with the institutional programs financial staff, in research administrative services to ensure we are meeting our institutional reporting obligations. Related to this, this position will play a key role in ensuring that both project and institutional level reporting is completed within stringent time frames. This position will also have a close working relationship with other administrative staff (i.e. department/faculty administrators, various partners) at both UAlberta and partner institutions

MINIMUM QUALIFICATIONS

• Post-secondary degree/diploma in business or accounting
• Strong skills in financial analysis, forecasting, and report preparation with high accuracy and attention to detail.
• Proficient in Microsoft Office (advanced Excel)
• Excellent communication, interpersonal, and organizational abilities with proven professionalism and results orientation.
• Strong time management skills with the ability to make timely, independent decisions.
• Demonstrated adaptability, teamwork, and commitment to efficient, high-quality service.

PREFERRED QUALIFICATIONS

• 2+ years of financial or research administration experience preferred.
• Knowledge of PeopleSoft and research funding policies an asset.
  At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
  We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
  All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
  The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
  L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes ayant une orientation sexuelle ou une identité et une expression sexospécifique; et tous ceux qui peuvent contribuer à la diversification des idées et à l’université à postuler.
  Note: This opportunity will be available until midnight September 16, 2025, Edmonton, Alberta local time

• Provides financial management support for research programs, ensuring compliance with UAlberta and sponsor policies, guidelines, and reporting requirements.
• Monitors research accounts, investigates discrepancies, prepares reconciliations, and supports consolidated financial statements and year-end processes.
• Serves as a resource to researchers and administrators on funding administration, financial processes, and policy interpretation.
• Maintains financial databases, research files, and tracking systems; prepares standard and ad hoc financial reports for program needs.
• Supports procurement and expense processes, including travel claims, PCard transactions, SupplyNet purchases, and payment requests.
• Assists with HR functions such as coordinating project hires, processing student awards, and submitting reimbursements.