Program Manager, STRIDES at FHI 360

Bangkok, , Thailand -

Full Time

Start Date

Immediate

Expiry Date

16 May, 26

Salary

0.0

Posted On

15 Feb, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Risk Management, Budgeting, Resource Allocation, Stakeholder Communication, Sub-award Execution, Monitoring And Evaluation, Compliance, Process Improvement, Negotiation, Problem Solving, Team Coordination, Proposal Drafting, Financial Monitoring, Personnel Management, Strategic Guidance

Industry

International Trade and Development

Description

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, public health threats, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication, and social marketing - creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories. We are seeking qualified candidates for the position of Program Manager, STRIDES. The position will be based in Bangkok, Thailand and is open to Thai nationals. Job Summary: The STRengthening Infectious disease DEtection Systems (STRIDES) Activity builds upon the U.S. Government’s Global Health Security (GHS) and other global health investments to enhance diagnostic networks and surveillance capabilities in partner countries. Through STRIDES, the United States extends its support for life-saving activities to address the urgent need to improve infectious disease detection, surveillance, and data systems for priority diseases that pose public health risks for outbreaks, while also providing emergency response support when outbreaks occur. In doing so, STRIDES aims to halt outbreaks before they spread by supporting human and animal health systems to provide quality, sustainable services. STRIDES also advances cross-sectoral efforts to identify, manage, and respond to infectious disease threats; detect and prevent further outbreaks; and build trust in a country’s disease detection and surveillance structures. STRIDES Thailand is seeking a qualified Project Manager to support the implementation of activities across in Thailand. The Project Manager coordinates the entire project lifecycle, from initiation to closure, ensuring that all project goals are met on time and within budget. This role involves comprehensive oversight and collaboration of project planning, budgeting, resource allocation, and risk management. The Project Manager is responsible for overseeing sub-award execution, ensuring compliance, and maintaining strong relationships with sub-awardees. They coordinate the project team, provide strategic guidance, and ensure effective communication with all stakeholders. The Project Manager also ensures adherence to organizational policies, donor requirements, and legal standards, while overseeing monitoring and evaluation to incorporate lessons learned into future projects and plans. A key aspect of this role is proactive risk management to ensure the project’s success. Accountabilities: Project Management: Coordinates and ensures the development of projects from initiation to completion based on the established project scope, goals, and deliverables. Develops and manages the project workplan, assigns tasks in workplan in accordance to established project RASCI, and ensures overall progress Oversees documentation and reporting, ensures accuracy and presents updates to stakeholders Leads stakeholder communication, ensuring alignment and addressing concerns Develop and deliver a project workplan encompassing all the details of a project to the team members, including a project RASCI that clearly outlines the roles and responsibilities of every function within the project. Coordinate project team members to ensure project objectives and deliverables are met, fostering a collaborative work environment. Provide guidance and monitoring for project staff, ensuring clarity over project plans and priorities, and encouraging effective teamwork. Develops best practices and tools for project execution and management. Evaluates the progress of the project on a regular basis. Builds, develops, and grows partnerships with internal and external partners vital to the success of the project. Ensures budgets are reflective of the activities in the project workplan and reforecast as changes are made to the workplan and in alignment with the scope of the project Manages the operational and tactical aspects of multiple projects in a matrix environment. Manages the development of project teams to ensure compliance with policies and procedures; also, to develop and implement process improvement plans. Keeps abreast of the latest strategies, tools and terminologies used in project management worldwide to adopt and increase productivity Ensure proper donor and organizational approvals are obtained prior to work being completed. Risk Management: Proactively identify potential risk that could impact project successes, including financial, operational, technical and external risks. Evaluate the likelihood and impact of identified risks and prioritize them based on severity Develop and implement risk mitigation strategies, including contingency plans to address potential issues before they arise Continuously monitor risks throughout the project lifecycle, updating the risk management plan and tracker as needed, and reporting on risk status to stakeholders Manages overall project risks and resolve any issues or risks that materialize, minimizing their impact on the project, and reporting on risks status to stakeholders. Project Administration: Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project. Develop a schedule for project completion that effectively allocates the resources to the activities. Review the project schedule with project senior management and project staff and revise the schedule as required. Execute the project according to the project plan. Author reports (ie deliverables) on the project for management and for funders. Communicate with funders as outlined in funding agreements; ensuring project management dashboard is updated accordingly Oversee the execution of sub-awards and consultants, ensuring all agreements are properly documented and aligned with project goals and donor requirements Leads sub-award design and is responsible for sub-award monitoring. Monitor sub awardees to ensure compliance with terms and conditions, including collaborating with finance manager on monitoring financial reporting, and performance obligations Business Development and Proposal Management Support: Builds, develops, and grows partnerships vital to the success of the project and possible follow-on. Identifies partnerships, opportunities, and information to present to management to help achieve strategic goals of the company, project, and potential follow-on. Leads aspects of business development and project design efforts within division (such as drafting management section in a proposal), considering lessons learned from current projects. Financial Management: Collaborate with the finance manager to determine the resources (time, money, equipment, etc.) required to complete the project. Collaborate with finance manager to monitor and approve all budgeted project expenditures in accordance with the workplan and what has been budgeted/forecasted; serves as backstop for approving financial expenditures. Collaborates with finance manager to ensure that all financial records for the project are up to date. Ensures financial reports and supporting documentation for funders as outlined in funding agreement. Personnel Management: Coaches, mentors, and manages project officer, project assistant, and country program staff to ensure quality, efficiency and compliance with project and company Develop tools and techniques for delegating tasks according to the skills of project management office team member and also to evaluate the performance of project management office team members. Ensure that all project personnel receive an appropriate orientation to the organization and the project. Applied Knowledge & Skills: Works independently and with other agencies to build local community acceptance. Comprehensive knowledge of concepts, practices, and procedures with project management, process development and execution. Strong knowledge of project management software and other technologies. Strong negotiator and problem solver. Excellent oral and written communication skills in English required. Proficiency in Spanish, French, Portuguese, Swahili, Russian, Uzbek, Arabic or another language in strongly preferred. Demonstrated project and personnel management skills. Ability to influence, motivate, and collaborate with others. Ability to adapt and resolve problems/issues to bring project to completion. Creating and Managing Systems and Processes. Recognizes the need for standardization and balances client and organization needs in systems design. Anticipates the effects of process change on people while optimizing task efficiency and simplicity. Problem Solving & Impact: Decisions and actions have serious implications with delays in project schedules and operations and may affect overall business activities. Problems are complex and require analysis of situations and data with evaluation of a range of factors. Exercises judgment within broadly defined practices and policies to select methods and techniques to obtain results. Supervision Given/Received: Manages staff, including Project Officers and Country-specific Project Directors, and external project members to achieve goals and vision of project from initiation to completion. Coordinates project plans, budgets, training, and resources with management to achieve strategic goals. Typically reports to a Director. Education: ** Bachelor's Degree or its International Equivalent in Civil Society, Communication and Social Marketing, Economic Development, Education, the Environment, Gender, Health, Nutrition, Research, Technology and Youth or a Related Fields. Project Management (PM) Certification preferred. Experience: ** Typically requires a minimum of 8+ years of relevant experience with projects management principles and practices, 2+ years of line management experience required. Prior work experience in a non-governmental organization (NGO), government agency, or private organization, and experience managing United States government (USG) funded awards. Experience managing and/or supporting complex USG contract/acquisition mechanisms required. Familiar with USG rules and regulations. International or domestic (US) program development or project management preferred. Typical Physical Demands: Typical office environment. Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard. Ability to sit and stand for extended periods of time. Ability to lift/move up to 5 lbs. Technology to be Used: Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment. Travel Requirements: 10% - 25% This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws. FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself. Please click here to continue searching FHI 360's Career Portal. FHI 360 is a global organization that mobilizes research, resources and relationships so people everywhere have access to the opportunities they need to lead full and healthy lives. To learn more, visit fhi360.org. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

Responsibilities

The Program Manager coordinates the entire project lifecycle, from initiation to closure, ensuring goals are met on time and within budget through comprehensive oversight of planning, budgeting, resource allocation, and risk management. This role also involves overseeing sub-award execution, ensuring compliance, and leading project team coordination while maintaining stakeholder communication.