Program Office Coordinator at Modern Technology Solutions Inc

Hampton, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Jan, 26

Salary

0.0

Posted On

23 Oct, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, Organizational Skills, Report Writing, Document Management, Training Management, Meeting Coordination, Task Management, Facilities Management, Security Management, Communication Skills, Time Management, Logistics Coordination, Administrative Support, File Management, Process Improvement, Team Collaboration

Industry

Space Research and Technology

Description

Track System Management Office (SMO) manning and prepare organizational charts. Data entry functions including integrating information into required reports. Generate and maintain training requirements, files, forms and established file plans (paper and electronic). Prepare correspondence per standard Government formats; (both classified and unclassified); management and operation of facsimile, printing and copying equipment; and supplies and equipment ordering. Assist with writing end of week reports, monthly activity reports, bi-monthly reports. Assist in preparation of award write-ups, award submission packages or a variety of different required formats. Support in the planning, preparation, editing, creation, and publication of finished products, e.g., program documentation, plans, directives, reports, briefings and other presentations, as required (technical and non-technical; classified and unclassified) in the media and format requested. Assist in establishment, implementation and maintenance of Operating Instructions (OIs). This includes the creation and maintenance of Self Inspection checklists. Assist in verifying checklists against current administrative and organizational processes, and assist in maintenance of a tracking system for identification and correction of deficiencies. Assist with ordering of office supplies through inventory, gathering requests for supplies, and preparing and itemizing various lists for supplies and equipment to be ordered and purchased by the Government office to enable fulfillment of the mission. Serve as the initial focal point for collecting and visually displaying materials for staff meetings and office organized information exchange meetings, as well as scheduling conference rooms for office meetings. Act as the single point in the division or branch to receive, coordinate, disseminate, track progress, and close all taskers coming to the division or branch Workflow Inbox. Convey reminder/follow-up emails to Offices of Primary Responsibility (OPRs), making sure they meet the tasking as per original tasker. Archive the workflow tasker and all supporting documentation in Sharepoint or other appropriate software. Lead the administrative operation of industry partner events to include compiling attendee lists, sending out invitations, procuring appropriate venues, leading the logistics for delivery of posters and presentations (unclassified/classified), arranging transportation (if applicable), and leading attendee check-in and access to government bases and facilities. Assist in facilities management and equipment custodian responsibilities. Assist the office leadership in military and civilian personnel management, systems and processes. Experience with government security management tools such as JADE and DISS. 10+ years of experience directly related to the above responsibilities and at least a high school diploma, or equivalent (GED). A bachelor's degree is preferred. Must possess a minimum of Secret security clearance with the ability to obtain a Top-Secret Security Clearance. Duties will require unescorted entry and work within classified SAP and SCI facilities. Must have 36 months or more of experience in a SAP environment within the last 5 years Ability to learn quickly and work under pressure in a fast-paced environment * Excellent organizational and time management skills

Responsibilities

The Program Office Coordinator is responsible for tracking SMO manning, preparing organizational charts, and managing data entry functions. Additional duties include generating training requirements, preparing reports, and supporting the planning and publication of program documentation.