Program Officer, Government and Stakeholder Partnerships

at  Colleges and Institutes Canada

DESCRIPTION

Title: Program Officer, Government and Stakeholder Partnerships
Classification: Program Staff II
Supervisor: Manager, Projects, and Programs
Division: Government and Stakeholder Partnerships
Status: Contract, ending in June 2024
Salary Range: $64,034 to $78,383

Job Summary:
As a single-point-of-access that connects Colleges and Institutes Canada (CICan) members with the federal government, national associations, non-profits and the private sector, Canadian Partnerships creates opportunities where partners can gain from members’ industry and academic expertise, and where members can enrich learning and expand employment prospects for their students and actively support economic development nationally, regionally and locally.
Reporting to the Manager, Projects and Programs, the Program Officer (PO) is primarily responsible for the implementation, monitoring, control, reporting and budget maintenance of programs and projects. An additional core responsibility includes engaging with key staff in member institutions and stakeholders, including federal government officials and industry partners. The PO may be asked to provide supplementary support to the Government and Stakeholder Partnership team in a financial, administrative and event organization capacity.
As an excellent communicator and problem solver, the incumbent is responsible for supporting the team in all aspects of program and project outreach and delivery, to ensure value to members is realized and contractual commitments with federal government funders and private sector clients have been met.
The work of the Program Officer is reviewed by the Manager, based on objectives and work plans set annually.

General Expectations:

• organize work effectively and efficiently within a team environment;
• prioritize multiple tasks and demands from team members simultaneously;
• perform various and complex tasks in a responsible and professional nature;
• contribute to activities and planning that aligns with the strengths of CICan’s member colleges and institutes,
• work under pressure to meet deadlines while maintaining a strong attention to detail;
• have a tolerance for ambiguity;
• provide information, promotion and document design and review services;
• troubleshoot as required and provide innovative problem-solving solutions;
• have an understanding of the Canadian postsecondary milieu, focusing on the college/institute system;
• maintain stakeholder relationships which includes CICan employees, faculty and administrative staff from member institutions, government and partner organizations function with tact, diplomacy, flexibility, and autonomy;
• treat everyone fairly and equitably and maintain high ethical standards;
• maintain a good understanding of CICan’s and Divisional goals and objectives, as well as its programs and services;
• ability to exercise discretion and professionalism;
• creative and innovative when problem solving;
• possess a high degree of initiative and the ability to work in a diverse team environment;
• perform duties in accordance with CICan’s competencies, values, and code of ethics;
• able on occasion to travel domestically.

Specific Expectations:

The Program Officer, will work on various programs and projects and will:

• provide support to the Senior Program Officer (SPO) in the implementation of project and program activities, as described in contribution agreements with funders;
• ensure that decisions are followed up in a timely fashion, and that problem areas are brought to the attention of the team;
• utilize, implement, and maintain administrative, communication and financial tracking spreadsheet;
• prepare and copy edit documents, resource materials and correspondence;
• provide the Manager, and other divisions and teams with statistical and data reports as required;
• coordinate event participation, including seeking event opportunities for partnership development;
• support the SPO in the implementation of monitoring and evaluation plans, including reporting on milestones, risk factors and successes;
• update and track budgets
• process expense claims
• in collaboration with the Communications and Stakeholder Engagement department, support the implementation of social media and digital marketing strategies;
• support the organization and delivery of webinars and other activities, in collaboration with members and external partners

Minimum Requirements:

The candidate has:

• graduated from a post-secondary institution, or an equivalent combination of education and experience;
• one to two years’ experience related to project coordination, financial administration, writing and administrative support;
• knowledge of project management fundamentals;
• knowledge of customer relationship management (CRM) software; demonstrated ability to work collaboratively with a variety of stakeholders at different levels;
• demonstrated ability in the design of reports and presentations;
• research and analytical skills;
• proficient in managing information and administrative processes;
• proficient in Microsoft Office Suite, particularly in Excel, and comfortable using SharePoint and Teams environments;
• strong writing and editing skills in English;

• bilingualism (French & English) preferred;applicants must show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

• “This position requires 50 upload/50 download Internet bandwidth to work remotely, or the employee can work at the office in Ottawa.”
  Core Competencies:
  To be successful in this position you will be able to exhibit our core competencies:
  Agility: We thrive in a complex environment that requires nimbleness and adaptability, and we anticipate and respond to changes with quick and resourceful actions.
  Inspiring Others: We motivate individuals to strive for excellence and commit to common goals and purposes, as we create a sense of self-efficacy, resilience, and persistence in others.
  Integrity: We treat others fairly and respectfully, and we further the standing of the organization and its relationships of trust with our members and other stakeholders.
  Collaboration: We work together, across teams and divisions, to leverage our collective expertise and talents in support of organizational success and a culture of cooperation.
  How to apply
  Interested candidates should submit a cover letter and résumé in a PDF format before April 17th 2024.
  CICan is an equal opportunity employer and values diversity in its workforce. We recognize that diverse teams generate unique solutions, ideas, and perspectives. Therefore, we welcome and encourage applications from women, persons with disabilities, BIPOC (Black, Indigenous, and People of Colour) individuals, and people of all sexual orientations and gender identities.
  Do not hesitate to contact 613-746-2222 x 5827 if you require alternative arrangements to submit your application. CICan provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.
  CICan is following local public health guidelines as we navigate the COVID-19 pandemic. When allowable to work from the office, we have a hybrid approach with individuals working from both home and the office. Depending on the requirements of the role, the opportunity may exist to work completely remotely.
  Employees who are full-time internal candidates, as defined by the Collective Agreement, will be given first consideration. We thank all candidates for their interest, however, only those selected to continue in the selection process will be contacted.
  CICan’s offices in Ottawa are located on the traditional and unceded territory of the Algonquin Anishinaabe Nation.
  Colleges and Institutes Canada is named one the 2022 National Capital Region’s Top Employer and the proud recipient of the Non-Profit Employer of Choice Award

Please refer the Job description for details