Program Secretary at Hamilton Health Sciences Corporation

Hamilton, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

24 Sep, 26

Salary

0.0

Posted On

26 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Human Resources Support, Minute Taking, Database Management, Budgeting, Payroll Support, MS Office, EPIC, Sharepoint, Taleo, Kronos, Word Processing, Spreadsheets, Interpersonal Communication, Problem Solving, Organizational Skills

Industry

Hospitals and Health Care

Description

Reporting to the Manager, Projects & Office Operations and Clerical Supervisor, HRLMP, the Program Secretary will provide administrative and secretarial support to an assigned number of Laboratory Managers within the Hamilton Regional Laboratory Medicine Program (HRLMP) Portfolio. The Program Secretary will need to develop and maintain positive working relationships with all members of the teams, including manager, lab staff, clinical partners and professional staff. The Program Secretary will be responsible for accurately, effectively and efficiently: organizing the Manager's schedule, managing Human Resource processes, managing the Manager’ s files, printing budget information, organizing and running statistical reports, problem solving issues as they arise and other duties as assigned. 1. Graduate of Community College Business Secretarial Program or equivalent 2. Minimum of 2 years of recent experience 3. Proficient keyboarding skills (60 wpm) 4. Demonstrated proficient computer skills in word processing, spreadsheets and database systems including MS Office, Windows, EPIC, Sharepoint, Taleo, Kronos 5. Demonstrated ability to create and maintain various databases and generate reports from these databases 6. Proven calendar management, experience developing agenda and taking minutes 7. Proven skills for human resources support to post, organize interviews and onboard staff 8. Mathematical skills related to payroll, budget and statistical documents 9. Demonstrated excellence in effective communication and interpersonal skills within a professional and team environment 10. Demonstrated ability to work on own initiative, organize and establish priorities 11. Demonstrated ability to meet project and task deadlines, excellent organizational skills and effective problem solving abilities, work with minimal supervision 12. Demonstrated ability to develop administrative systems that create efficient work flow 13. Demonstrated ability to appreciate confidential nature of position 14. Commitment to Hamilton Health Sciences vision and continuous quality improvement; patient-centered care; strong customer service focus 15. Ability to deal with various hospital departments effectively and collaboratively

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Responsibilities

Provide administrative and secretarial support to Laboratory Managers within the Hamilton Regional Laboratory Medicine Program. Responsibilities include managing schedules, HR processes, budget information, and generating statistical reports.