Program Services Specialist (24 hours per week) at Fort Vancouver Regional Library Business Office

Vancouver, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Sep, 26

Salary

36.31

Posted On

13 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Clerical Support, Contract Administration, Scheduling, Records Management, Program Coordination, Onboarding, Compliance, Customer Service, Workflow Improvement, Reporting, Logistics Coordination

Industry

Libraries

Description

POSITION SUMMARY The Operations Center has an opening for a 60% FTE (24 hours/week) Program Services Specialist. The Program Services Specialist provides administrative and clerical support for performer contracting, scheduling, and program coordination. This position is responsible for processing documentation, maintaining records, and coordinating logistical details to support efficient and accurate program operations across the district. The essential functions of this position include: Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. * Coordinate and administer performer contracts and related documentation for branch and district programs, ensuring completeness, routing, approvals, compliance, and record maintenance. Review, process, and maintain contract and payment documentation in accordance with established procedures and compliance requirements. * Assist with performer scheduling and provide administrative support related to program logistics, scheduling communications, and required documentation. * Support performer onboarding and compliance processes, including background check administration, required forms, and administrative coordination. * Maintain and update performer records, files, evaluations, schedules and related program documentation. * Provide administrative and clerical support for districtwide programming operations, including routine reporting, workflow support, and records management. * Assist in the development, implementation, and evaluation of procedures and work processes; recommend and support workflow improvements to enhance operational efficiency and effectiveness. * May participate in cross-functional committees and participate in branch or department meetings and discussions that further the library’s mission and goals. * Keep informed of current administrative, clerical, records management, and office operation practices by attending training, workshops, educational programs, and reviewing relevant materials and resources. Education & Experience Requirements To be considered for this opportunity, candidates must meet the minimum qualifications listed below. * * Associate’s degree or equivalent. * One to three years of related work experience, with customer service and clerical or administrative support experience. SCHEDULE The schedule for this position is: REVISE * Sundays: OFF * Mondays: OFF * Tuesdays: 8:00 am - 4:30 pm * Wednesdays: OFF * Thursdays: 8:00 am - 4:30 pm * Fridays: OFF * Saturdays: 8:00 am - 4:30 pm COMPENSATION The pay grade [https://drive.google.com/file/d/1gt1h4IC-3ZvMOR4QF-x2XlhTChQZfSQW/view] (Pay Grade AD) for this position spans from $24.21 per hour to $36.31 per hour. Compensation for this position is negotiated by AFSCME for their members as part of the collective bargaining process. We have an excellent benefit package. FVRLibraries covers 90-95% of full-time employees’ health insurance premium cost and 90-100% of dental insurance premium costs. In addition we provide employees with Life Insurance, AD&D and Long-Term Disability Insurance at no cost to the employee. Employees have the ability to enroll in additional, voluntary life insurance, income protection plans, flexible spending accounts and health savings accounts. Our employees enjoy 13 paid holidays throughout the year. Full time employees accrue 8 hours of sick leave per month. The initial vacation leave accrual is 11 hours per month; this increases over time based on years of employment. We also offer other types of paid time off for situations such as jury duty, bereavement leave, inclement weather and more. BENEFITS Part-time positions and full-time positions offer medical and dental insurance benefits, life insurance and accidental death and dismemberment, long term disability benefits, and Washington State PERS retirement. Employees have the ability to enroll in additional, voluntary life insurance, income protection plans, flexible spending accounts and health savings accounts. Employees are provided 13 paid holidays throughout the year. The initial vacation leave accrual is 11 hours per month for full time and 6.6 hours per month for part time; this increases over time based on years of employment. Sick leave accrual is 8 hours per month for full time and 4.8 for part time per month. We also offer other types of paid time off for situations such as jury duty, bereavement leave, inclement weather and more. More information can be found in our 2026 Employee Benefits Booklet [https://fvrl.touchpointsonline.com/media/49844892/2026-fvrl-benefit-guide-updated.pdf]. APPLICATION INSTRUCTIONS * Review the education and experience requirements above. * Ensure that your profile indicates that you meet the education and experience requirements. (Complete relevant education and experience.) * Click the button to apply. FVRL values diverse perspectives and life experiences. We encourage people of all backgrounds to apply, including veterans, those with disabilities, persons of color, immigrants, refugees, or those who identify as LGBTQIA+. FVRL is committed to being equitable and fair in providing access to opportunities for all. Reasonable accommodations may be made to enable individuals to apply for this position or to perform essential functions of this position. If you require reasonable accommodation in completing any pre-employment testing, interviews or otherwise participating in the employee selection process, please direct your inquiries to our Human Resources department.

Responsibilities

Provides administrative and clerical support for performer contracting, scheduling, and program coordination across the district. Responsible for processing documentation, maintaining records, and supporting onboarding and compliance processes.