Program Specialist I at Nevada System of Higher Education

Reno, Nevada, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Jul, 26

Salary

0.0

Posted On

26 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial administration, Purchasing card processing, Invoice processing, Inventory management, Reporting, Event coordination, Scheduling, Microsoft Office Suite, Adobe Acrobat, Workday, Administrative support, Personnel reporting

Industry

Higher Education

Description

Thank you for your interest in employment with the Desert Research Institute. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application: Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process. Required attachments are listed below on the posting. Your application will not be considered without the required attachments. Please see the application instructions under each posting for information on submittal deadlines. If you need assistance or have questions regarding the application process, contact Human Resources Hotline at (775) 673-7431 or recruit@dri.edu. Job Description The Division of Earth and Ecosystem Sciences (DEES) is seeking a dedicated, full-time Program Specialist I to handle a variety of financial and administrative duties. Under the Business Manager’s supervision, the Program Specialist I will operate using sound judgement, discretion, and use initiative in a variety of administrative, fiscal, and planning activities. This position is located in Reno, NV. Key Job Duties: Processing purchasing card transactions and other invoices Coordinating annual division asset inventory and routine monitoring of division inventory Generate and distribute monthly reports to faculty Coordinate division events and meetings Monitor and order divisional supplies and project related supplies as needed Assist Division Director with correspondence and scheduling Input and coordinate IT and Facilities tickets to assist division admin staff and faculty Assist with completing personnel reports for division and HR as needed. Coordinate SPOT and parking-pass checkout Assist faculty with administrative questions Serve as backup for other division program specialists in processing timesheets and expense reimbursements Required Qualifications: High School Diploma or equivalent 1 year of related experience Basic skills with Microsoft Office Suite Basic experience with Adobe Acrobat Experience working in an office environment Preferred Qualifications: Bachelor’s degree in a related field Intermediate skills in Microsoft Office Suite Intermediate skills in Adobe Acrobat Prior experience with inventory coordination Basic experience with Workday or similar information system Physical Requirements: This position requires the ability to sit for long periods of time and lift, push, and or pull objects weighing up to 20 lbs. Compensation Grade/Benefits This is a DRI Technologist position, Grade 29, with a minimum starting annual salary of $49,722. Starting salary is commensurate with experience and education and alignment with similar public academic-research institutions. DRI offers a benefits package that includes health, dental, vision, and life insurance (flexible spending and health savings account options available); PERS 19.25% retirement match, 10 hours of annual leave and 10 hours of sick leave accrued per month, and 12 paid holidays Additionally, there is no state income tax or social security deduction. Organizational Summary DRI is a recognized world leader in basic and applied environmental research. Committed to scientific excellence and integrity, DRI faculty, students who work alongside them, and staff have developed scientific knowledge and innovative technologies in research projects around the globe. Since 1959, DRI’s research has advanced scientific knowledge on topics ranging from humans’ impact on the environment to the environment’s impact on humans. DRI’s impactful science and inspiring solutions support Nevada’s wide-ranging economy, provide science-based educational opportunities, and inform policymakers, business leaders, and community members. With campuses in Las Vegas and Reno, DRI serves as the non-profit research arm of the Nevada System of Higher Education. ExemptNo Full-Time Equivalent 100.0% Required Attachment(s) Please upload the following documents in the specified section: 1. Cover letter detailing how your experience and qualifications prepare you for this job 2. Current resume 3. Contact information for three professional references /work-related references, to be contacted at the appropriate phase of the recruitment process based on applicant permission This posting is open until filled. Qualified individuals who meet all qualifications and requirements are encouraged to apply immediately and provide all required attachments to receive full consideration. Recruitment will close without notice when a sufficient number of applications are received, or a hiring decision has been made. SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES DRI employees or employees within the Nevada System of Higher Education (NSHE) MUST use the “Browse Jobs” report within Workday to find and apply for jobs at DRI and other NSHE Institutions. Once you log into Workday, type "Browse Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, “R0151448” in the search box. For more detailed information about DRI, please visit us at www.dri.edu. For questions regarding this position or assistance with your application, please email jobs@dri.edu or call the recruiting office at 775-673-7431. Posting Close Date05/8/2026 Note to Applicant Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials. References will be contacted at the appropriate phase of the recruitment process based on applicant notification and permission. Newly hired faculty and postdoctoral fellows must assure that their official transcript is submitted to the Human Resources Office within 30 calendar days from the effective date of employment. Academic degrees must have been awarded by regionally accredited institutions. This position may require a criminal background check to be conducted on the candidate(s) selected for hire. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks. DRI employs only U.S. citizens and aliens authorized to work in the U.S. DRI only sponsors aliens applying for research faculty or postdoctoral fellow positions (J-1 or H-1B Visas). All applicants hired by the Desert Research Institute are subject to E-Verify. Welcome to the Desert Research Institute (DRI), we are excited to see your interest in our research, administrative, and staff positions. This unique entrepreneurial setting enables innovative, and results driven individuals to accomplish world renowned achievements. Since 1959, DRI has stood at the forefront of understanding Earth's complex environmental systems, promoting preservation of diverse ecosystems, advancing responsible natural resource management, and improving human health and welfare throughout Nevada and around the world. Research at DRI calls on the expertise and methods of multiple scientific disciplines. More than 400 highly-skilled scientists, engineers, technicians, students and staff on two main campuses in Reno and Las Vegas, Nevada, are collaboratively focused on understanding and answering critical questions about water quality and availability, air quality, sustainability of desert lands, life in extreme environments, and more. DRI ranks high in research and development expenditures in environmental sciences. DRI is an equal opportunity employer, and all qualified applicants will receive consideration for employment free of discrimination without regard to race, color, religion, sex, national origin, citizenship, age (40 or older), disability, genetic information, veteran status, or any other characteristic protected by law. DRI employs only U.S. citizens and persons lawfully authorized to work in the United States. Additionally, we comply with all applicable state laws and DRI takes measures consistent with Title IX to ensure the safety and wellbeing of its students, faculty and staff. EEO/Title IX website Jennifer Schultz Title IX Coordinator/Director of Human Resources 2215 Raggio Parkway Reno, NV 89512 (775) 673-7317 jennifer.schultz@dri.edu The Desert Research Institute does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The Institute’s commitment to nondiscrimination in its education programs and activities extends to applicants for employment. Inquiries concerning the application of these provisions may be referred to: Jennifer Schultz, Title IX Coordinator, Desert Research Institute, 2215 Raggio Parkway, Northern Nevada Science Building, Room 112, Reno, NV 89512, Telephone: (775) 673-7317; Email: jennifer.schultz@dri.edu; to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: OCR@ed.gov; or to both. Information pertaining to the Institute's grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the Institute will respond can be found here. If you need any accommodations to complete an application, please contact Human Resources at jobs@dri.edu or (775) 673-7431. Information regarding security, personal safety, fire safety, and crime statistics can be found at DRI's Public and Personal Safety page. NSHE Employees are required to participate in a mandatory retirement plan in lieu of Social Security. As a result, employment at NSHE may impact your Social Security benefits. Additional information is available at SSA 1945. Job postings are specific to the Nevada System of Higher Education.

Responsibilities

The Program Specialist I will handle a variety of financial and administrative duties, including processing invoices, managing inventory, and coordinating division events. They will also assist faculty with administrative questions and support the Division Director with scheduling and correspondence.