PROGRAM SUPERVISOR - SELF DIRECTED SERVICES at CATHOLIC CHARITIES FAMILY AND COMMUNITY SERVICES

City of Rochester, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Jun, 26

Salary

64000.0

Posted On

20 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Program Supervision, Fiscal Intermediary Services, Regulatory Guidance, Payroll Services, Conflict Resolution, Budget Management, Compliance Assurance, Documentation Maintenance, Medicaid Billing Verification, Staff Training, Background Checks, Time Sheet Review, Invoice Processing, Teamwork, Communication Skills, Stress Management

Industry

Non-profit Organization Management

Description

Description We are Hiring! Job Posting: PROGRAM SUPERVISOR - SELF DIRECTED SERVICES Location: Rochester, NY Department: SDS Employment Type: Full time Schedule: Monday thru Friday 8am to 4pm Salary: $62,353.20 General Description Provide oversight and guidance to the Self -Directed Services program. In collaboration with self-directed participant and family will serve as “employer of record” for Self-Direction plans with budget authority; conduct background checks, collect service-related documentation, pay for or reimburses budget-approved goods and services, and provide payroll/benefit services. Essential Duties and Responsibilities Act as direct contact/liaison for participants, the local Developmental Disabilities Regional Office (DDRO), Care Managers, and Brokers considering CCFCS for Self -Directed services. Provide Fiscal Intermediary Services to participants and families with approved self-direct budgets. Provide training and support to self-directed participants and families, including but not limited to hiring and supervising staff, regulatory guidance with self-directed waiver services and other mandatory trainings. Ensure Direct Support Professional Core Competencies are addressed and evaluated. Provide guidance to participants and families as well as direct supervision to self-direct staff when job performance and/or conflict resolution require disciplinary notices or termination of employment. Gather Review staff timesheets, mileage invoices, and reimbursement forms and ensures requested payments are consistent with the participants approved Self Directed plan/budget, assuring accuracy and compliance with self-directed regulations. Review Life Plans, Staff Action Plans, and monthly summaries assuring accuracy and compliance for self directed services. Maintain documentation of overall program operations for each Self- Directed participant Attend assigned Self -Directed Participants Circle of Support (COS), Life Plans, and Launch meetings as required to review supports and services authorized by the Self-Directed Plan/Budget. Verify, and process Invoice/Service records for contracted/Vendor Services and maintain required documentation. Track, and report fiscal accounting for FI participants. Verify Medicaid billing, and verify submitted invoices as needed for funding purposes and assure payments are received. Assist in the development of FI budgets and provide oversight, implementation and fiscal accountability of assigned FI budgets throughout the year. Provide oversight and guidance to other brokers within and outside of CCFCS to assure accuracy and continuity of services, as needed. Provide Brokerage Services assisting participants in developing a circle of support which enables them to live the life of their choice by choosing the right supports and services. Develop Staff Action Plans, when needed. Ensure health and safety needs for all participants providing follow-up as needed. Assist with periodic participant file reviews assuring ongoing compliance to all applicable regulations. Report and assist with incidents related to Medicaid fraud investigations related to self-hired staff and invoicing Assist supervisor in ensuring compliance with all applicable local, state, and federal regulations and agency policies. Attend mandated training as assigned Represent Catholic Charities Community Services on appropriate boards and committees as assigned. Other duties as assigned. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive. Employees are required to follow appropriate supervisory direction and perform other related duties as required. Qualifications Education/Experience: Associates degree or successful completion of at least sixty (60) hours of college study in human services field and at least three (3) years of practical experience with individuals with intellectual/developmental disabilities, one (1) year of experience working as a Residential Assistant Manager or in an equivalent supervisory capacity or two (2) years as an agency trainer. OR A Bachelor's degree in human services field and at least two (2) years of practical experience with individuals with intellectual/developmental disabilities, six (6) months of experience working as a Residential Assistant Manager or in an equivalent supervisory capacity or one (1) year as an agency trainer A combination of education and experience may be substituted at the discretion of the Executive Director. Physical Demands/Work Environment: The physical demands/work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, hear, stand, walk, use hands to type and/or perform light lifting. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. The noise level in the work environment is usually quiet. Compliance: Adheres to all applicable federal and state laws and regulations including, but not limited to, those governing confidentiality, privacy, program, billing and documentation standards. All duties must be performed in accordance with CCFCS’s corporate compliance & ethics program. Additional Requirements: Ability to prioritize assignments, plan, and complete tasks with minimal direction, An ability to work efficiently and effectively and meet deadlines under pressure. Ongoing development of self-awareness and techniques for managing stress Ability to maintain confidentiality, following relevant regulatory training. Excellent verbal and written communication skills Demonstrates behaviors and attitudes which support agency mission, philosophy, and policies. Bi-lingual preferred but not required. Willingness and ability to foster agency and program wide cooperation and teamwork through use of positive/constructive communication techniques (trauma informed, conflict resolution and de-escalation) Access to reliable transportation to office & work events. Top Benefits and Perks: Competitive salary and 403b retirement plan Generous time off package and work-life balance Comprehensive benefits package Supportive and collaborative environment Opportunities for growth and development Intrinsic reward of truly making a difference in people's lives Join us and help make a positive impact in our community! ***Catholic Charities is committed to leveraging the talent of a diverse workforce to create great opportunities for our agency and our people. EOE/AA Disability/Vet

Responsibilities

This role involves providing oversight and guidance to the Self-Directed Services program, acting as the 'employer of record' for participant plans, managing budgets, and ensuring compliance with service documentation and payments. Essential duties include serving as a liaison, providing fiscal intermediary services, training participants/families on staff supervision, and reviewing critical documentation like Life Plans and staff timesheets.