TITLE: Program Support and Logistics Coordinator
FLSA: Non-Exempt
LEAD: Director of Education
SUMMARY: This role provides critical administrative and logistical support to ensure the successful execution of both virtual and in-person programs and conferences. This role is responsible for maintaining program timelines, coordinating event logistics, and supporting participant engagement and troubleshooting. The position also supports internal operations through document management, reporting, and digital content organization, while collaborating closely with internal teams, external partners, and stakeholders. This role supports the execution of programs ensuring a smooth delivery, organizational alignment, and sponsor objectives.
PMD Alliance is a fast-paced organization that must balance competing needs to ensure we do the greatest good for the largest number of people in a transformational manner. This culture and organizational model requires each team member to be both nimble and highly focused, both as an individual contributor and integrated team member.

All members of the PMD Alliance team commit to and embrace a set of values. These values are intentionally placed above the specific duties as PMD Alliance considers living these values and beliefs a core part of each board and staff member’s role:

• Connection

– People are more than their disease, role, or profession. We celebrate our unique communities and their diverse needs with programs that balance information with opportunities to connect.

• Authenticity

– We invite vulnerability and in-depth discussion on topics that most impact those we serve, strategizing solutions together based on the needs that emerge.

• Partnership

– Partnership is the core of lasting services and organizational health. We work alongside our donors, supporters, and partners to implement the changes they envision in their communities.

• Sustainability

– It’s through connection that we grow capacity. With their participation, feedback, and financial support, our community powers programs that serve and inspire them.

• Risk-Taking

– We must risk going beyond what is easy or common to create programs that exhilarate, energize, and spur lasting change. We extend our resources to meet people where they are.

MINIMAL REQUIREMENTS:

• High School degree required
• Ability to travel, 10% overnight travel required (approximately 20-25 days/year)
• Availability to work a flexible schedule on occasions, including evenings and weekends, to support webinars, programs and events
• Strong technical proficiency and ability to work with various software (Word, Excel, PowerPoint, Zoom)
• Experience with Asana and Salesforce is preferred
• Demonstrated experience planning and coordinating events or programs, including handling logistics from start to finish
• Strong multitasking abilities in fast-paced, changing environments
• Experience in project management
• Ability to take initiative and track deliverables
• Critical thinking skills and ability to create efficient, user-centric processes
• Excellent organizational skills, attention to detail, and team collaboration
• Exceptional integrity, customer service, and problem-solving skills
• Comfortable with remote work and telecommunication tools
• Strong written and verbal communication skills
• Self-motivated, able to work independently with minimal supervision
• Ability to thrive in a dynamic environment and work with interdisciplinary teams
• Experience communicating with high-value partners
• Experience in nonprofit settings

Please refer the Job description for details