Job no: 551305
Work type: Staff
Location: Dominguez Hills
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time, On-site (work in-person at business location)
Position Description

MINIMUM QUALIFICATIONS:

• High school program or its equivalent and at least two (3) years’ experience in an office environment.

  Knowledge, Skills, and Abilities:

• Thorough knowledge of applicable university infrastructure, policies, and procedures.

• Thorough knowledge of English grammar, punctuation, and spelling; ability to draft and compose correspondence and standard reports.
• Thorough knowledge of office systems and ability to use a broad range of technology, systems, and software (word processing, spreadsheets, databases, presentations, and electronic communication tools).
• Ability to independently coordinate clerical and administrative support functions for an academic, special program, or administrative office.
• Ability to independently handle multiple work unit priorities and projects in a fast-paced environment.
• Ability to apply a wide variety of policies and procedures where specific guidelines may not exist, using sound judgment and discretion.
• Working knowledge of budget policies and procedures; ability to perform standard business math such as calculating ratios/percentages, tracking financial data, and making simple projections.
• Strong communication skills—oral and written—with demonstrated ability to compose clear, professional correspondence and reports.
• Ability to interact effectively with diverse individuals at all levels of the organization, including those in sensitive situations.
• Ability to develop practical and creative solutions to problems, using reasoning, judgment, and initiative.
• Ability to maintain confidentiality and handle sensitive information appropriately.

PREFERRED QUALIFICATIONS:

• All preferred qualifications like education, experience, certifications and additional KSAs will be listed here.
  To view the full position description, click “Position Description” above.

• Provide logistical support for events and meetings, including booking venues, arranging catering, and coordinating technology needs.
• Assist in designing and disseminating promotional materials, such as posters, flyers, social media content, and emails.
• Compile, prepare and distribute meeting agendas, minutes, reports and other materials for committees, workgroups and presentations as needed.
• Compose, edit, and proofread correspondence including emails, newsletters, and memorandums as needed.
• Attend and support committee meetings; serve as the note taker.
• Assist in the collection of assessment plans and progress tracking.
• Assist in the collection and compiling of heritage month reflections.
• Provide administrative backup support to the Director of Operations and Strategic Initiatives and Executive Assistant as needed