Programme Administration Coordinator at University of Auckland

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

20 Aug, 26

Salary

79300.0

Posted On

22 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Programme Coordination, Administration, Stakeholder Engagement, Pastoral Support, Digital Literacy, Relationship Management, Written Communication, Verbal Communication, Organisational Skills, Problem Solving, Curriculum Delivery Support, Assessment Process Support

Industry

Higher Education

Description

Company Description Waipapa Taumata Rau | The University of Auckland The Department of Paediatrics: Child and Youth Health delivers high-quality teaching and research programmes that contribute to improving child health outcomes across Aotearoa New Zealand and beyond. The FRACP Paediatrics Teaching Programme is a well-established, high-impact postgraduate medical education programme supporting paediatric trainees across New Zealand and Australia in preparation for the Royal Australasian College of Physicians (RACP) Part 1 Written Examination. Job Description Te Whiwhinga mahi | The opportunity We are seeking a highly organised and proactive Programme Administration Coordinator to support the delivery and ongoing development of our flagship FRACP Paediatrics Teaching Programme. This role plays a critical part in coordinating a large-scale postgraduate medical education programme, including the Weekly Teaching Programme and the Intensive Two-Week Course, delivered to trainees across Australasia. This role also plays an important pastoral function, supporting trainees through a demanding stage of their clinical training and contributing to a positive and supportive learning environment. Working closely with the Course Convenor and academic faculty, you will contribute to both the operational delivery and continuous improvement of the programme, ensuring a high-quality learning experience for participants. This is a full-time (37.5 hours per week), permanent position, based at the Grafton Campus. The salary range for this role is $63,600 - $79,300 dependent on skills and experience For more detailed information, please refer to the Position Description Mō tō mātou rōpū | About the team You will report to the Academic Operations Team Leader and work closely with The Head of Department and the FRACP Course Convenor, alongside a network of clinical educators and academic staff. The programme involves collaboration with over 70 clinicians and supports hundreds of trainees annually across New Zealand and Australia, making it one of the most established postgraduate paediatric teaching programmes in the region. He kōrero mōu | About you You will be a highly organised and detail-oriented professional with experience in programme coordination, ideally within a higher education or healthcare setting. You thrive in a fast-paced environment, enjoy working with a wide range of stakeholders, and take initiative to improve systems and processes. You also bring a genuine interest in supporting student and trainee wellbeing, with the ability to provide empathetic and professional pastoral support. You will bring: Proven experience in programme coordination, administration, or education delivery Experience working in a complex organisation (e.g. university, healthcare, or clinical environment) Strong organisational skills with the ability to manage multiple priorities Demonstrated ability to provide pastoral and learner-focused support, with empathy, professionalism, and sound judgement Excellent written and verbal communication skills High level of digital literacy (e.g. learning platforms, Zoom, databases) Strong stakeholder engagement and relationship management skills A proactive, solutions-focused mindset with attention to detail Desirable: Experience in postgraduate or clinical education environments Experience supporting curriculum delivery or assessment processes Ngā āhuatanga kei a mātou | What we offer The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities. The University is committed to providing an excellent working environment through: Flexible employment practices (including working from home if feasible, flexible hours) Up to 6.75% company superannuation scheme A competitive salary with five weeks’ annual leave In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare, and a number of other discounts on internal and external services. For more information, please visit Staff Benefits. Me pēhea te tuku tono | How to apply Applications must be submitted online, by the closing date of 4 June 2026 to be considered. Please include your cover letter and your CV highlighting how you meet the skills and experiences detailed above. Please reach out to Natasha Tinkler, via [email protected] , for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email. #LI-DNI Additional Information Equity The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz Campus: Grafton Campus Position Number: 60016967 UoA Department Name: Academic Operations

Responsibilities

Coordinate the operational delivery and continuous improvement of the FRACP Paediatrics Teaching Programme, including weekly and intensive courses. Provide professional pastoral support to trainees to ensure a positive and supportive learning environment.