An exciting opportunity for an experienced Programme Administrator to join the Innovation Consortium (iiCON) Team has arisen.
iiCON is a consortium led by LSTM, with partners Unilever, Liverpool University Hospitals Foundation Trust, University of Liverpool, Evotec, Infex Therapeutics and LifeArc. iiCON brings together industry, academia, and the NHS in a concerted effort to save lives globally by accelerating the discovery and development of new treatments, diagnostics, vaccines, and preventative products for infectious diseases.
The successful candidate will work within the Programme Management team to support activity within the Infection Innovation Consortium (iiCON).
The candidate should be highly motivated, efficient, well-organised, pro-active, work independently and able to take initiative, whilst reporting regularly to the project coordinator.

(FOR A FULL LIST OF ESSENTIAL AND DESIRABLE CRITERIA PLEASE REFER TO THE JOB DESCRIPTION AND PERSON SPECIFICATION)

Informal enquiries can be made to: gillian.kyalo@lstmed.ac.uk

The ideal candidate will have excellent communication skills with project-based general and financial administration experience, ideally within an academic environment. The candidate will also ideally demonstrate:

• Relevant experience of working as a Programme Administrator
• Computer literate with knowledge of Microsoft Office Applications
• Experience of organising meetings and travel schedules for UK and international travel
• Experience of organising events both internal and external to the organisation
• Experience of establishing and managing SharePoint sites
• Excellent planning, organisational and administrative skill

• Project Administration: Organise meetings and take minutes; Manage the iiCON and project inbox; Organise and maintain project documentation and manage SharePoint sites; Format and proof-read project reports, articles and documents; Provide administrative support to maintain the iiCON Customer Relationship Management database; Instigate LSTM workflow processes.
• Logistics: Oversee, organise and coordinate travel and hospitality; Provide logistics and administrative support to research activities; Complete visa applications for the team; Coordinate the shipping of equipment and consumables to partner project sites.
• Finance: Process purchase orders, invoices and expense claims in liaison with LSTM Finance Department; make general or project purchases as necessary; Liaise with suppliers, service providers, etc. in relation to payments, expenses and invoices.
• Event and outreach coordination: Keep track of all iiCON and non-iiCON engagements that take place in Pembroke House which meet the reporting criteria for the building’s funder; Work with iiCON’s Senior Corporate Communications Manger to ensure events are appropriately promoted and promotional materials are available at events; Lead the organisation of events; Develop and maintain excellent relations with local councils, schools and businesses to facilitate STEM outreach opportunities

The ideal candidate will have excellent communication skills with project-based general and financial administration experience, ideally within an academic environment. The candidate will also ideally demonstrate:

• Relevant experience of working as a Programme Administrator
• Computer literate with knowledge of Microsoft Office Applications
• Experience of organising meetings and travel schedules for UK and international travel
• Experience of organising events both internal and external to the organisation
• Experience of establishing and managing SharePoint sites
• Excellent planning, organisational and administrative skills