APPLICATION PROCESS

To apply for this position click “Apply Now” on the advert posting on our website (Staff vacancies | Downing College Cambridge) to complete an application form and upload a copy of your CV.
Closing date: 5pm on Friday 20 June 2025. Please note that the closing date for this post may be brought forward if there is a high volume of applicants.
Applications are welcomed from a broad range of backgrounds.
All applicants will be contacted once shortlisting has taken place.
Applicants who declare a disability will be offered an interview if they meet the minimum criteria for the job.
We are pleased to be able offer this document in an accessible format, please contact HR (recruitment@dow.cam.ac.uk) if you wish to receive this advert and role profile or an application form in a different, accessible format, e.g. large print.
For further information or in event of queries, please contact the HR Office:
Email: recruitment@dow.cam.ac.uk
Tel: 01223 334820
Downing College, Cambridge, CB2 1D

INFORMATION FOR THE ROLE OF INTERNATIONAL PROGRAMME ADMINISTRATOR

Salary: £26,712 per annum
36.25 hours per week

Downing College is seeking an administrator with excellent communication and organisational skills to assist the Programme Director and Programme Manager in the efficient running of the Downing International Programmes. This is an excellent opportunity to join a prestigious organisation in a varied and fulfilling role in a small, friendly team. Your day-to day-duties will include:

• Providing administration support to the academic team before, during, and after the Programmes.
• Ensuring payments are made and Downing International is kept up to date with weekly sales reports.
• Keeping the application portal up to date.
• Conducting the examination interviews and ensuring all travel documents are correct and valid.
• Managing correspondence with College lecturers on Programme teaching material.

To be considered for this interesting role, you will need to have:

• Demonstratable experience of selling and delivering conferences and events in a comparable venue.
• A thorough working knowledge of Microsoft Office desktop applications.
• Excellent customer service skills.
• Ability to work to deadlines under time pressure, to work with minimal supervision, and to be proactive.
• Educated to at least A Level standard or equivalent.

DETAILS OF THE ROLE

The post of Programme Administrator is a permanent, full-time role. Applications are invited from suitably experienced candidates.
Hours of work are to be worked Monday to Friday with a daily unpaid 30-minute lunch break. However, flexibility will be required to work evenings and weekends, in particular when the Programmes are in progress during out of term periods. The annual salary is £26,712 per annum for 36.25 hours per week (Step 32 on the College Salary Scale).
In addition to the salary, we offer an attractive benefits package. A full list of benefits is available from the College’s HR Office. (Please note that these benefits are non-contractual and may be amended or withdrawn at our discretion.)