Programme Associate, Finance, Programme Division (PD), Nairobi, Kenya, G6 at UNDP

Nairobi, , Kenya -

Full Time

Start Date

Immediate

Expiry Date

03 Aug, 26

Salary

0.0

Posted On

05 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial Management, Procurement, Budgeting, Financial Reporting, Administrative Services, Oracle, Google Suite, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Interpersonal Communication, Organizational Skills, Data Fluency, Budget Revision, Vendor Payment Processing, Audit Response

Industry

International Affairs

Description

The Position: The Programme Associate, Finance, is responsible for Financial Management, Procurement and General Administrative Services within the Programme Division. Whilst the post holder will be part of an administrative pool within the Programme Division Directorate, the successful candidate will primarily support the global Comprehensive Sexuality Education (CSE) team in the Gender, Human Rights and Inclusion Branch. The Programme Associate will report to the Programme Specialist, Operations and Programme Administration, with matrix management oversight provided by the CSE Coordinator. How you can make a difference: UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies. In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards and who will defend them courageously and with full conviction. UNFPA is seeking candidates who transform, inspire, and deliver high-impact and sustained results and ensure effective external relations, communications, and partnership-building and resource mobilization in a rapidly changing development and funding landscape. We need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in programme results. You would be responsible for: A. Financial Management ● Monitoring financial resources by providing the necessary financial information and analysis to the CSE coordinator. ● Reviewing projects expenditures to determine possible problems, notifying the CSE coordinator and proposing remedial action. Makes budget revisions as required; ● Ensuring financial transactions are in accordance with UNFPA financial rules and procedures as well as donor requirements; ● Reviewing and consolidating country and regional office quarterly and annual financial reporting at the global level ● Preparing budgets, financial reporting and budget modification for donor funded projects ● Reviewing and processing invoices ● Preparing all Quantum requests while ensuring validity of the Chart of Accounts. Following receipt of goods or services, maintains receipts to enable processing of vendor payments; ● Working with Implementing Partners to support and review their workplan with budget allocations and expenditure reporting; as well as ensuring the quality assurance activities completed as per corporate guidelines; ● Maintaining an updated database of non-core global funds, showing their implementation and financial status including allocations at the global, regional and country level; ● Assisting in gathering of information related to financial and programmatic reporting; B. Procurement ● As focal point for all team procurement matters, review procurement requests and initiate procurement procedures for equipment, supplies and services in a transparent and cost effective manner; C. General Administrative Services ● Interpret UN/UNFPA Administrative rules and regulations and provide guidance to staff; identify ways in which the administrative needs can be met within existing policies; adapt processes and procedures, anticipate and manage operational requirements of the team; ● Develop tools and mechanism for effective and efficient monitoring of administrative activities in support of team operations; ● Assist in the general management of personnel and operations, specifically responding to Audit findings and recommendations; and staff development activities (training and workshops); ● Liaise and support staff operational requirements in the areas of personnel and travel administration, as appropriate (e.g. renewal of UNLPs, visas; travel authorizations and bookings; security clearances; preparation of F10s; extension of contracts, leave management and entitlements; etc); ● Manage and track consultancies, including: updating of consultancy information; Quantum balance reconciliation; time sheet reconciliation; and ensure accuracy of hours worked. ● As Directory Focal Person, request and input email and Quantum profiles for new staff and consultants, as well as modifications of existing profiles. Manage the Team’s calendar and schedule of appointments; Qualifications and Experience: Education: * Completion of Secondary School Education with additional training in Finance, Procurement, Administration and Management is required. A first level university degree in business administration or public administration is desirable. Knowledge and Experience: * A minimum of 6 years of progressively responsible relevant experience in financial management and administration in the public or private sector is required * Experience in UN procurement and financial procedures is desirable * Computer literacy - Word, Excel, PowerPoint and Google Suite. * Good writing and communication skills. Languages: * Fluency in English is required. Working knowledge of other UN languages an asset. Required Competencies: Values: * Exemplifying integrity, * Demonstrating commitment to UNFPA and the UN system, * Embracing cultural diversity, * Embracing change Core Competencies: * Achieving results, * Being accountable, * Developing and applying professional expertise/business acumen, * Thinking analytically and strategically, * Working in teams/managing ourselves and our relationships, Functional Competencies: * The ability to interpret rules, regulations and procedures and explain them clearly and concisely; * Computer literacy – proficiency in Oracle or similar systems, Word, Excel, PowerPoint; and other computerized applications; experience in Google workspace is ideal * Good writing and communications skills; * Strong interpersonal and organizational skills; * Basic data fluency Compensation and Benefits: This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable. UNFPA Work Environment: UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here [https://www.unfpa.org/diversity-equity-inclusion] to learn more. Disclaimer: Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts. Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.

Responsibilities

The role is responsible for financial management, procurement, and general administrative services within the Programme Division, specifically supporting the Comprehensive Sexuality Education team. Key duties include monitoring financial resources, processing invoices, managing procurement requests, and overseeing personnel administration.