Programme Coordinator at University of Auckland

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

07 Oct, 26

Salary

70000.0

Posted On

09 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Academic Administration, Microsoft Excel, Stakeholder Management, Committee Secretariat, Organizational Skills, Problem Solving, Communication Skills, Attention To Detail, Database Navigation, Process Improvement, Customer Service, Analytical Thinking

Industry

Higher Education

Description

Company Description Waipapa Taumata Rau | The University of Auckland Our Academic Services teams play a vital role in supporting the University's academic mission. Working closely with academic staff, professional teams, and students, they help ensure that programmes, policies, processes, and student milestones are delivered effectively, contributing to an exceptional student experience and successful academic outcomes. Job Description Te Whiwhinga mahi | The opportunity We are looking for an organised, proactive, and relationship-focused Programmes Coordinator to join our Academic Services team. This is a varied and rewarding role where you'll work at the heart of academic administration, supporting key academic processes that underpin the student journey. From coordinating scholarships and prizes to supporting programme regulations, committee activities, and important student milestones, your work will help ensure students and academic staff receive high-quality support and service. You'll collaborate with a wide range of stakeholders across the University, including academic leaders, programme advisers, central Academic Services, the Scholarships Office, and Student Hubs. No two days will be the same, and you'll have the opportunity to contribute to projects, process improvements, and initiatives that make a real difference. This is an ideal opportunity for an experienced administrator who enjoys managing complex processes, building strong relationships, and delivering excellent service in a fast-paced environment. Key responsibilities include: Coordinating academic administration and regulatory processes across the faculty Supporting scholarship, prize, and award processes, including application administration and committee coordination Providing secretariat support for academic committees, boards, and examiner meetings Coordinating programme and course maintenance activities, including regulation amendments and calendar updates Supporting student academic milestone activities and complex enrolment processes Building strong relationships with academic and professional staff across the University Contributing to faculty projects, events, and continuous improvement initiatives Delivering high-quality customer service and administrative support to a diverse range of stakeholders This is a fixed-term role for 17 months, working 18.75 hours per week. The salary range for this role is $66,000 - $70,000 prorated per annum, depending on experience. For more information, please review the Position Description. He kōrero mōu | About you You are a highly organised administrator who enjoys bringing structure and clarity to complex processes. You thrive on building positive working relationships and take pride in delivering excellent service. Whether you're coordinating an important committee meeting, managing academic programme information, or supporting students and staff, you're known for your professionalism, attention to detail, and ability to get things done. You enjoy working both independently and as part of a collaborative team and are comfortable managing competing priorities while maintaining a high level of accuracy. Most importantly, you're motivated by contributing to an environment that supports student success and academic excellence. Ngā pūkenga motuhake | Important skills and experience A bachelor's degree or equivalent experience gained through relevant work Sound experience in using Microsoft Office, especially Excel At least three years' experience delivering high-quality administrative support Experience coordinating complex processes and managing competing priorities Experience working effectively with a diverse range of stakeholders Strong relationship-building and communication skills Excellent organisational skills and attention to detail Strong analytical and problem-solving abilities Confidence using and navigating a variety of online systems and databases The following would be beneficial: Experience in a large and complex organisation Committee secretariat or governance support experience Experience within the tertiary education sector Knowledge of academic administration processes An understanding of Te Tiriti o Waitangi and a commitment to te reo Māori and tikanga Māori Ngā āhuatanga kei a mātou | What we offer The University of Auckland provides a supportive, people-centred working environment where your wellbeing and professional development are genuinely valued. As part of our team, you’ll enjoy: Flexible employment practices where appropriate Up to 6.75% employer superannuation contribution Five weeks’ annual leave Access to professional development opportunities Generous parental leave provisions Staff discounts, recreation centre access, discounted parking, and wellbeing initiatives The opportunity to work within a caring and collaborative team dedicated to supporting student wellbeing and success Me pēhea te tuku tono | How to apply Applications must be submitted online by 21/7/2026 to be considered. Please include your cover letter and CV outlining how your skills and experience align with this role. For a confidential conversation about the role, please contact Larissa Isted - [email protected] Please note that applications sent via email will not be accepted. Additional Information Equity The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz Campus: Auckland City Campus Position Number: 60017608 UoA Department Name: Academic Services

Responsibilities

Coordinate academic administration, regulatory processes, and student milestones including scholarships and prizes. Provide secretariat support for academic committees and maintain programme and course regulations.