Programme Support and Outreach Assistant(G5) - (2025/0216 (255569))
Organization: NEFW-Section on Decommissioning and Environmental Remediation
Primary Location: Austria-Vienna-Vienna-IAEA Headquarters
Job Posting: 2025-04-22, 8:16:00 AM
Closing Date: 2025-05-13, 4:59:00 PM
Duration in Months: 12
Contract Type: Fixed Term - Extrabudgetary
Probation Period: 1 Year
Full Competitive Recruitment: Yes
This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.
Organizational Setting
The Division of Nuclear Fuel Cycle and Waste Technology (NEFW) comprises the Nuclear Fuel Cycle and Materials Section, the Waste Technology Section, the Decommissioning & Environmental Remediation Section and the Research Reactor Section. The Division seeks to support Member States in building their capacity to access technologies, to share good practices and to develop safe and effective approaches across all aspects of research reactors, nuclear fuel cycle, decommissioning, radioactive waste management and environmental remediation.
The Decommissioning and Environmental Remediation Section (D&ERS) assists Member States with building their capacity to decommission any nuclear related facilities and environmental remediation of any sites contaminated with radioactive material, including NORM (Naturally Occurring Radioactive Material). It cooperates with other sections and especially with the two teams in WTS in charge of radioactive waste management (pre-disposal and disposal). Efforts are focused mainly on the elaboration and implementation of comprehensive and integrated decommissioning and environmental remediation policies and strategies, the development of supporting infrastructure, the promotion of good practices for sustainable, safe and cost-effective project planning, implementation and completion; enabling access to current scientific and technological developments, along with the provision of direct assistance through the technical cooperation programme.
Main Purpose
Under the direct supervision of the Section Head, the Programme Support and Outreach Assistant will assist in the planning, coordination, and execution of DERS (Decommissioning and Environmental Remediation Section) outreach activities, supporting DERS projects, meetings, and events, with a particular focus on initiatives funded by the Japanese extra budget. She/he will support the implementation of capacity-building initiatives, such as nuclear decommissioning management schools, and managing e-tools like the Nuclear Wiki and SharePoint sites.

Functions / Key Results Expected

• Support DERS initiatives funded through the Japanese Extra Budget, ensuring their effective implementation and alignment with DERS goals and objectives.
• Manage and maintain e-tools to ensure seamless access to DERS reports and information within the section and for Member States, providing accurate and up-to-date content.
• Create and monitor social media posts to effectively disseminate information, promote IAEA’s work outcomes, and enhance engagement with resources.
• Support the team in conducting outreach via social media platforms to enhance engagement, promote DERS activities and outcomes, and foster effective communication and collaboration with stakeholders.
• Coordinate logistical arrangements, prepare materials, and provide on-site support during events to ensure smooth execution.
• Facilitate communication and follow-up with event participants to maintain engagement and address their needs.
• Monitor and ensure project alignment with established objectives, contributing to the success of initiatives.
• Ensure all project activities comply with IAEA standards, procedures, and best practices.

Competencies and Expertise
Core Competencies(Competency Framework)

EXPERTISE DESCRIPTION

Public Information and External Relations

Multimedia Production

Capacity to effectively use multimedia technology and software.
Management and Programme Analysis

Resource Mobilization

Experience in project management support and partnership mobilization.
Administrative Support

Travel Management

Experience in coordinating logistical arrangements for events and travels.

Qualifications, Experience and Language skills

• Completed Secondary Education.
• At least 5 years of relevant work experience, preferably in an international environment in project support and office administration.
• Experience in creating and managing social media content, particularly on platforms such as LinkedIn, to effectively disseminate relevant information, engage with a wide audience, and monitor online responses for impact and outreach.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and other related tools, and SharePoint.
• Strong oral and written communication skills in English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian, or Spanish) is considered an asset.
• Administrative skills test to IAEA standard may be part of the process.

Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 57876 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks’ annual vacation, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/general-service-staff

General Information

• The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce.
• Recruitment will be on a LOCAL BASIS only.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

Please refer the Job description for details