REQUIREMENTS:

• Education and Experience:
• Minimum 2 years of experience as a Project Accountant in construction, job costing, or related fields.
• Minimum 2-year degree in accounting or business (4-year degree preferred).
• Skills and Knowledge:
• Strong understanding of project execution (timelines, schedules, budgeting, cost reporting, profitability).
• Excellent communication skills (internal and external).
• Strong organizational skills, personal accountability, and follow-through.
• High attention to detail and proactive problem-solving abilities.
• Proficiency in spreadsheets, financial reporting, and industry software (ProCore, GCPay, Textura, NetSuite, Zoho CRM, Quickbase, Intuit products, Microsoft Office Suite).
• Desire to learn and flexibility to adapt to new challenges and assignments.

PURPOSE:

This role supports our project management team by providing timely and accurate financial reporting, maintaining subcontractor and vendor compliance, and overseeing project-specific transactions.

JOB RESPONSIBILITIES:

• Project Accounts Payable:
• Track purchase orders, progress invoicing, and assist with payment runs for subcontractors and vendors.
• Project Accounts Receivable:
• Generate monthly progress/draw requests and contract-specific invoices using industry-standard documents.
• Regularly update SOV and continuation sheets.
• Assist the accounting team with month-end collections.
• Subcontractor/Vendor Management:
• Communicate with subcontractors and vendors as directed by project managers.
• Initiate, track, and maintain subcontractor/vendor onboarding requirements (insurance, taxes, lien waivers).
• Review subcontractor insurance certificates, update tracking software with expiration dates.
• Contract Management:
• Maintain contract records (quotes, proposals, purchase orders, change orders).
• Assist with client communication regarding contracts.
• Project Liaison:
• Act as the liaison between operations, finance, and field operations teams.
• Audits and Reporting:
• Assist with and compile information for internal and external audits.
• Prepare cost over billings to ensure accurate project billing.
• Identify unbilled job cost items monthly, determine their inclusion in draws or coding as non-reimbursable, and report variances.
• Administrative Support:
• Create and maintain job files using company software and industry tools.
• Provide administrative support (research, reporting, information processing, etc.).
• Project Close-out:
• Attend accounting and project management meetings.
• Assist project managers and field service teams with close-out procedures.
• Confirm all costs are processed and included in final billing.
• Ensure subcontractor/vendor compliance through contract requirements, including final lien waivers.
• Assist in preparing warranty documentation and project handover to field operations.