Project Admin Assistant at Kent

Perth, Western Australia, Australia -

Full Time

Start Date

Immediate

Expiry Date

06 Jul, 26

Salary

0.0

Posted On

07 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoice management, Document control, Staff administration, Payroll administration, HSE reporting, Injury management, Audit coordination, Travel coordination, Onboarding, Training coordination, Data collation, Purchase requisitions, Time management, Communication, Organizational skills, Attention to detail

Industry

Engineering Services

Description

Join us. Unleash your energy within. If you have world-class ambitions to reach the stars while keeping your feet on the ground, we’re the team for you. We've created a new breed of company – future-focused with reimagined ambition across all disciplines within the energy sector. We love people who know their own potential and are not afraid to use it. We know that together, we’re far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage. Our Purpose and Beliefs: As Kent, we’re tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined. It’s the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet: We PLAY BIG We thrive on EMOTIONAL AGILITY We are FANATICAL ABOUT PERFORMANCE We are built on INFINITE THINKING Read more about the Purpose, Beliefs and Guiding Principles that drive us: https://kentplc.com/who-we-are/purpose-beliefs Our vision for Diversity, Inclusion and Belonging: We recognise that diversity & inclusion are catalysts for success. We’re heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging. Our combined energy is fueled by different nationalities, across 34 countries. Our commitment is to celebrate character – no matter what ethnic background, gender, age, religion, identity, or disability. The Opportunity: Do you have the drive, skills and ability to work with us as part of our team? Kent is offering an exciting and challenging opportunity for a Projects Administrator. This role focuses on ownership of critical functions including timely invoice management, coordinating flights, accommodation, and staff mobilisation, and maintaining robust document control systems across the contract. You’ll be the go-to support for staff administration, managing rosters, timesheets, payroll, onboarding, and training, while also playing a key role in HSE and QA processes such as injury management support, audit coordination, and reporting. From compiling purchase requisitions to supporting materials receipting and delivering accurate monthly reporting, this is a fast-paced, varied opportunity ideal for someone who thrives on organisation, accountability, and being at the centre of project success. In this role, some of the following duties you will undertake but not limited to: Invoice management: * Organise invoices approval in timely manner Flight Bookings & Accommodation: * Book flights and accommodation * Staff mobilization to respective facilities Document Management: * Administer document control as required for the Contract – i.e. updating Document Register * Administer the filing system, document transmittal, document archives, manually and electronically Staff Administration: * Admin point of contact for all Telecoms M&S staff * Administer of duty roster * Coordinate timesheets and leave forms * Administer payroll and additional payments/allowances. Process expense and leave claims * Book training, organize site Inductions and LMS * Administer the training matrix register * Onboarding new Indirect / permanent staff, organize IT equipment and assist with the Office set up * Onboarding new starters onto Client’s system HSE & QA: * Injury Management Support for the Project * Administer of HSE registers * Manage staff mobilisations and demobilisations * Weekly Injury Management report * Maintain Mix Telematics (IVMS) * Support for internal Surveillance Audits in accordance with the audit requirements Reporting: * Prepare including collating data / information from various resources * Monthly HSE reporting – Internal and External Benefits: * Attractive salary & benefits * Work/Life balance friendly workplace * Health & Wellbeing Program * Employee Assistance Program * Inclusion & Belonging Program * Health insurance discount * Work for a brand that's been in the industry for over 100 years. * Great Culture | Safety Focused | Collaborative Team * Opportunity to work on some of the largest Projects on the energy world stage. We foster an environment where you are challenged professionally and empowered to take the lead on your career development with the support and guidance of our Leaders. We’re committed to making sure that every single person uses their time with us to gain valuable experience and skills for their future, so why not pursue your career with us today! Kent | The Energy Within Applicants must have the right to live and work in Australia. Don’t wait, Apply NOW! Behavioural Competency At Kent, you can expect to be working within our established procedures and processes, with some support from your colleagues. They’ll take the time to explain tasks, and then trust you to get the job done! We might also ask you to support other colleagues in areas you excel in. We’ll be trusting you to enhance Kent’s reputation in your daily interactions, to seek out the information and support you need, and to be open to learning new things and gaining new experiences. At this stage, you will focus on honing your craft without the added responsibility of supervising others. About you: Join us. Unleash your energy within. If you have world-class ambitions to reach the stars while keeping your feet on the ground, we’re the team for you. We've created a new breed of company – future-focused with reimagined ambition across all disciplines within the energy sector. We love people who know their own potential and are not afraid to use it. We know that together, we’re far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage. We are committed to our diverse and inclusive community – a place where we can all be ourselves, thrive and develop. From day one, we offer a range of family-friendly, inclusive employment policies, flexible working arrangements, and employee networks to support staff from different backgrounds. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures, and abilities. We’re a disability-friendly employer and can make adjustments to support you to perform at your best during the recruitment process. Our purpose and beliefs: As Kent, we’re tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined. It’s the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet: We PLAY BIG We thrive on EMOTIONAL AGILITY We are FANATICAL ABOUT PERFORMANCE We are built on INFINITE THINKING Read more about the Purpose, Beliefs and Guiding Principles that drive us [https://kentplc.com/who-we-are/purpose-beliefs]: Our vision for Diversity, Inclusion and Belonging: We recognise that diversity & inclusion are catalysts for success. We’re heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging. Our combined energy is fueled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character – no matter what ethnic background, gender, age, religion, identity, or disability.

Responsibilities

The Project Admin Assistant will manage critical project functions including invoice processing, travel coordination, and document control. They will also support staff administration, HSE processes, and monthly reporting to ensure project success.