The Project and Accounting Clerk is a vital role responsible for handling key operational and clerical financial functions. This position executes customs compliance, shipping logistics, customer correspondence, invoicing, accounts payable and receivable, and performs various administrative duties to support the organization’s objectives. The ideal candidate is detail-oriented, organized, and capable of balancing multiple responsibilities in a fast-paced environment.

Key Responsibilities:

• Customs and Shipping Coordination:
• Prepare and manage documentation for customs clearance and shipping requirements.
• Liaise with freight forwarders, carriers, and customs brokers to ensure smooth and timely deliveries.
• Monitor shipping schedules and resolve any issues related to delays or compliance.
• Customer Correspondence and Support:
• Serve as the primary point of contact for customer inquiries regarding orders, shipments, and billing.
• Proactively communicate order statuses, shipment updates, and resolve customer issues.
• Maintain a professional and customer-focused demeanor in all interactions.
• Invoicing and Accounts Management:
• Generate and distribute customer invoices accurately and on time.
• Process accounts payable, ensuring timely and accurate payments to vendors.
• Process accounts receivable, monitor aging reports, and follow up on overdue accounts.
• Administrative Duties:
• Maintain organized records for all financial and project-related documents.
• Support project management by coordinating schedules, tracking deliverables, and ensuring deadlines are met.
• Assist in preparing financial reports, budgets, and reconciliations as needed.
• Perform other administrative tasks, including data entry, file management, and office support.
• Maintain and add entries to the ERP system Microsoft GP.

Qualifications:

• Bilingual – Spanish & English
• Education: Associate’s or Bachelor’s degree in Accounting, Business Administration, or a related field preferred.
• Experience: 2+ years in a similar role, with experience in accounting, logistics, and administrative support.
• Skills:
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Familiarity with customs and shipping processes is highly desirable.
• Attributes:
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Problem-solving mindset and proactive approach to tasks.

• Customs and Shipping Coordination:
• Prepare and manage documentation for customs clearance and shipping requirements.
• Liaise with freight forwarders, carriers, and customs brokers to ensure smooth and timely deliveries.
• Monitor shipping schedules and resolve any issues related to delays or compliance.
• Customer Correspondence and Support:
• Serve as the primary point of contact for customer inquiries regarding orders, shipments, and billing.
• Proactively communicate order statuses, shipment updates, and resolve customer issues.
• Maintain a professional and customer-focused demeanor in all interactions.
• Invoicing and Accounts Management:
• Generate and distribute customer invoices accurately and on time.
• Process accounts payable, ensuring timely and accurate payments to vendors.
• Process accounts receivable, monitor aging reports, and follow up on overdue accounts.
• Administrative Duties:
• Maintain organized records for all financial and project-related documents.
• Support project management by coordinating schedules, tracking deliverables, and ensuring deadlines are met.
• Assist in preparing financial reports, budgets, and reconciliations as needed.
• Perform other administrative tasks, including data entry, file management, and office support.
• Maintain and add entries to the ERP system Microsoft GP