Project Admin at DayOne

Tokyo, , Japan -

Full Time

Start Date

Immediate

Expiry Date

15 Mar, 26

Salary

0.0

Posted On

15 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Meeting Coordination, Document Management, Stakeholder Coordination, Vendor Coordination, Operational Support, Administrative Support, Translation Support, Logistics Management, Compliance Management, Communication Skills, Project Administration, Team Collaboration, Record Keeping, Procurement Coordination, Action Item Follow-up, Technical Documentation, Organizational Skills

Industry

IT Services and IT Consulting

Description

Join DayOne – Shaping the Future of Data Infrastructure DayOne is a global leader in the development and operation of high-performance data centers. As one of the fastest-growing companies in the industry, we’ve built a robust presence across Asia and Europe — and we’re just getting started. As we expand into new international markets, we’re looking for talented, driven individuals to join us on this exciting journey. This is more than a job — it’s an opportunity to be a key contributor to our dynamic team and help shape the future of global data infrastructure. If you're passionate about innovation, technology, and growth, we invite you to be part of DayOne’s next chapter. Job Description The Project Administrator will support the project delivery team throughout the planning, design, construction, and commissioning phases. This role ensures effective coordination, structured documentation, and seamless project administration aligned with company governance standards and CPM policy. Key Responsibilities 1. Meeting Coordination and Project Support Coordinate and schedule meetings for the project team and project-related stakeholders. Arrange meeting logistics including venue booking, online meeting setup, attendee coordination, and material preparation. Prepare meeting minutes when required and ensure timely follow-up on action items. Support logistics for workshops, executive reviews, and site visits. 2. Document Management and Compliance Create the preliminary project folder structure based on CPM Policy and ensure proper setup for project use. Manage system access permissions for internal and external project team members. Track documentation submissions, approval status, and contractual deliverables and follow up as required. Maintain document control, version management, filing, and records retention in accordance with company standards. 3. Stakeholder and Vendor Coordination Liaise with external vendors, consultants, contractors, and authorities for project administrative matters. Coordinate with relevant parties to establish and maintain site office facilities based on contractual requirements. Act as a communication link to ensure operational alignment between internal teams and external partners. 4. Operational and Administrative Support Support onboarding of internal team members and external partners involved in project execution. Maintain project registers including contact lists, procurement status logs, submission registers, and project organizational charts. Assist with procurement coordination of project office equipment, administrative services, and supplies. Assist the Head of Construction with project-related coordination, reporting support, and administrative workflow. 5. Translation and Language Support Provide basic translation support for internal communication and project correspondence where required. Ensure that legal, contractual, or technical documentation translation is handled by approved external translation services or designated internal departments. DayOne is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you're ready to grow with one of the fastest-moving companies in the data center industry, apply now and be part of our global journey. DayOne is a data center pioneer that develops and operates next-gen digital infrastructure for industry leaders who demand reliable, cost-effective and quickly scalable solutions. Our cutting-edge facilities empower hyperscalers and large enterprises to achieve rapid deployment and enhance connectivity, driving transformative engagement and innovation as we shape the future of industries. DayOne's data centers are located across key markets, including Singapore, Johor (Malaysia), Batam (Indonesia), Greater Bangkok, Hong Kong SAR, Tokyo, and beyond. Headquartered in Singapore, DayOne’s leadership team draws on over two decades of industry experience and a track record of building Asia's largest data center business. With DayOne, they have created the SIJORI (Singapore, Johor, and Riau Islands) market as a global data center hub. As demand for strategically located and customized data centers rises, DayOne's entrepreneurial spirit, customer-first strategy, deep local partnerships, and agile executional capabilities uniquely position us to power the growth ambitions of leading hyperscalers and large enterprises around the world. We’d love to get to know you! Tell us a bit about your background, experience, and what you're looking for in your next opportunity. The more we know, the better we can match you with roles that fit your goals. Let’s start with: - Your professional background, upload a copy of your latest resume. - Key skills and strengths - Career interests and goals This is your moment — make it count!

Responsibilities

The Project Administrator will support the project delivery team throughout various phases, ensuring effective coordination and structured documentation. Key tasks include meeting coordination, document management, stakeholder liaison, and operational support.