The Project Admin is to provide administrative support to the project team including accounting, assistant project managers, project managers and sr. project managers on assigned projects.

PROFESSIONAL REQUIREMENTS

• Bachelor’s degree in construction management or related field preferred
• Minimum of 3 years of relevant work experience, 5+ years preferred
• Strong organizational skills, ability to multitask and manage shifting priorities to meet deadlines for multiple stakeholders or project managers
• Strong analytical, problem solving and communication skills
• Working knowledge of Microsoft Suite including Word, Excel, Outlook plus Bluebeam
• Working knowledge of project management repositories such as ProCore a plus
• Possess a current driver’s license
• Position requires ability to travel up to 10%
  This is a full-time position with hours dictated by business needs. This position will report to a multiple Project Managers.
  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
  Equal Opportunity Employer
  This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor

• Attend meetings if needed and assist team with determination of project requirements and take minutes
• Assist the Project Manager in the drafting and issuance of weekly and monthly project reports, budgets, schedules, payment applications, change orders, etc.
• Effectively and accurately communicate relevant project information to the client and project team if requested or in the absence of the project manager
• Ensure all required project close out documents are obtained and filed as required in the project repository
• Communicate ideas for improving company processes with a positive and constructive attitude, and developing this attitude in others
• Keep the Project Manager and others informed about project status and issues that may impact client satisfaction
• Assist Project Management with permitting and jobsite inspection procedures
• Be knowledgeable and work with client’s submittal process/systems for each job
• Monitor/Prepare/Process expense reports (this item could be excluded, depends on the vision of the PC)
• Active advocate for the company’s clients, projects and project managers
• Be responsible for the collection and filing of ship receipt documentation.
• Be the gatekeeper for the jobsite trailer and staff.
• Coordinate and schedule all trade partner events
• Responsible for maintaining and scheduling all GC/GR items (trailer maintenance, rental equipment, bathroom facilities, internet, etc.)