Project Admin Specialist, Process Automation Business at SCHNEIDER ELECTRIC SMART GRID SOLUTIONS LLC

Tokyo, , Japan -

Full Time

Start Date

Immediate

Expiry Date

14 May, 26

Salary

0.0

Posted On

13 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Sap, Microsoft Office, Project Administration, Order Entry, Purchase Requisition, Invoicing, Document Management, Coordination, Attention To Detail, Multi-tasking

Industry

Automation Machinery Manufacturing

Description

The Project Administrator will be a part of Delivery team, providing project administration support to the country. Since this position also cover service team in Japan, he/she cover also service projects same as project administration. He/she is required to undertake, but not be limited to, the following tasks: Utilise SAP system and/or project-specific administration system/tools in performing his/her duties. Project Order Entry in accordance to the form completed by Project Manager (PM). Raising of Purchase Requisition from the form completed by PM. Generate purchase requisition (PR) - Factory Order and Inter-company and 3rd party purchases. Project File Structure - Adopt a structured filing system so that document can be stored and retrieved in a consistent manner. Project Invoicing - Understand customer billing process and prepare the billing / Invoice on time with the supporting documents. Application for Project Bank Guarantee (BG) & Performance Bond (PB). Maintain records of BG/PB issued to customer and inform PM to retrieve the original document from customer upon document expiry and return to bank for cancellation. Project Shipment - Help to coordinate the preparation of packing list, shipping invoice and insurance matters. Work closely with Distribution dept to provide the necessary details to effect shipment to customer site. Project Completion - Project TECO in SAP in accordance to completed form requested by PM. Follow up order tracking to Factory / suppliers / SCM to ensure delivery of goods are well managed and prepare the required delivery documents. Perform any other tasks, which may be assigned from time to time. Strong working knowledge of Microsoft Office software Working knowledge of SAP will be an added advantage Solid organizational skills including attention to detail and multi-tasking skills Working experience min 2-3 years in the similar role Good English communication skill - written and verbal communication

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Responsibilities

The Project Administrator will provide essential project administration support to the Delivery team, covering both standard projects and service projects in Japan, utilizing systems like SAP for order entry and purchase requisition generation. Key duties include managing project file structures, handling project invoicing, coordinating shipments, and ensuring timely project completion documentation in SAP.