Job Opportunity: Project Admin Support Coordinator IV
Location: Calgary, AB
Work Model: Hybrid (Onsite Mon/Tues/Thurs; Remote Wed/Fri)
Travel: Occasional travel required (2–3 days/month); valid driver’s abstract needed
Our client is seeking a Project Admin Support Coordinator IV to join their team in a high-impact administrative role supporting a major program and its leadership team. This position is ideal for a seasoned administrative professional who thrives in a fast-paced, dynamic environment and is confident working with senior stakeholders.

REQUIRED QUALIFICATIONS:

• 8–10+ years of administrative experience
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Highly organized, proactive, and confident
• Skilled in managing executive calendars and large stakeholder meetings
• Strong problem-solving skills and ability to work independently
• Experience coordinating with external contractors and booking travel

PREFERRED EXPERIENCE:

• Background in finance or operations (administrative)
• Experience supporting major IT projects
• Executive assistant experience at the senior leadership level
  If you’re a confident, detail-oriented professional who enjoys supporting high-level teams and contributing to complex projects, we’d love to hear from you.
  Job Type: Full-time
  Work Location: In perso

• Provide administrative support to the Program Director, Project Directors, and Managers
• Manage travel and process expenses for the leadership team
• Track and report on safety training completion
• Attend meetings, capture minutes and action items, and follow up on progress
• Build agendas and compile meeting materials
• Proactively manage calendars and monitor email for the Program Director
• Support training and change management coordination