who we are
lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we’re in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.
about this team
The Construction team within Store Development supports the development, budgeting and execution of all brick-and-mortar development across North America. The team delivers against the defined real estate Annual Operating Plan (AOP) for mainline, optimisations and renovations, and supports the existing store fleet through minor works, initiatives and roll outs.
core responsibilities

The Project Administration Coordinator provides critical administration, financial, procurement, and inventory support to the Construction team, reporting directly to the Senior Manager, Construction Services. This role ensures operational efficiency across construction projects through effective collaboration, process management, and system expertise.

• Act as the go-to person within the Construction team for company financial systems including Coupa, Kofax, and Oracle.
• Acts as the primary point of contact between internal business units and external vendors to ensure seamless financial transactions and processes.
• Creates Purchase Requisitions and Purchase Orders in support of project deliverables as directed by and on behalf of Construction team members.
• Manages outstanding liabilities by applying proactive invoice receiving practices; troubleshoots and resolves invoice discrepancies in a timely manner.
• Apply a continuous improvement mindset to streamline the procure to pay process, identify recurring invoicing issues and recommend solutions to improve efficiency.
• Monitor overall financial reconciliation process to ensure timely project closure and alignment with fiscal year-end requirements.
• Maintain strong, collaborative relationships with cross-functional partners to ensure process updates and standards are effectively communicated and adopted.
• Support procurement activities including vendor onboarding/offboarding, contract renewals, and RFP initiatives.
• Maintain accurate CapEx inventory forecasting and management across North America.
• Provide administration support to the Construction team, including utility account setup and closure, security bookings, and other operational logistics
• Support the execution of small-scale construction projects such as temporary stores, agile pop ups, minor works, and strategic initiative rollouts as required.
• Perform additional project and/or program tasks and assignments as required by the company.

qualifications

• 3+ years’ experience in project or program administration within retail/commercial development environments.
• Bachelor’s degree in a related field is a nice to have.
• Proficient in Microsoft Office Suite and Smartsheet.
• Hands-on experience using financial and procurement systems such as Coupa, Kofax, Oracle.
• Excellent verbal and written communication skills, with the ability to collaborate effectively across internal teams and external stakeholders.
• Highly organised, detail-oriented, and able to manage multiple tasks and priorities simultaneously across various stages.
• Continuous improvement mindset, with a proactive approach to optimising processes and enhancing team and partner performance.

must haves

• Acknowledge the presence of choice in every moment and take personal responsibility for your life.
• Possess an entrepreneurial spirit and continuously innovate to achieve great results.
• Communicate with honesty and kindness and create the space for others to do the same.
• Lead with courage, knowing the possibility of greatness is bigger than the fear of failure.
• Foster connection by putting people first and building trusting relationships.
• Integrate fun and joy as a way of being and working, aka doesn’t take yourself too seriously.

additional notes
Authorisation to work in Canada is required for this role.
compensation and benefits package
lululemon’s compensation offerings are grounded in a pay-for-performance philosophy that recognises exceptional individual and team performance. The typical hiring range for this position is from $55,300 - $72,600 annually; the base pay offered is based on market location and may vary depending on job-related knowledge, skills, experience, and internal equity. As part of our total rewards offering, permanent employees in this position may be eligible for our competitive annual bonus program, subject to program eligibility requirements.

At lululemon, investing in our people is a top priority. We believe that when life works, work works. We strive to be the place where inclusive leaders come to develop and enable all to be well. Recognising our teams for their performance and dedication, other components of our total rewards offerings include support of career development, wellbeing, and personal growth:

• Extended health and dental benefits, and mental health plans
• Paid time off
• Savings and retirement plan matching
• Generous employee discount
• Fitness & yoga classes
• Parenthood top-up
• Extensive catalogue of development course offerings
• People networks, mentorship programs, and leadership series (to name a few)

LI-ZP #LI-Hybrid

Note: The incentive programs, benefits, and perks have certain eligibility requirements. The Company reserves the right to alter these incentive programs, benefits, and perks in whole or in part at any time without advance notice.
workplace arrangement
In-person collaboration and connection are important to our culture. Work is performed onsite, minimum 4 days per week

• Act as the go-to person within the Construction team for company financial systems including Coupa, Kofax, and Oracle.
• Acts as the primary point of contact between internal business units and external vendors to ensure seamless financial transactions and processes.
• Creates Purchase Requisitions and Purchase Orders in support of project deliverables as directed by and on behalf of Construction team members.
• Manages outstanding liabilities by applying proactive invoice receiving practices; troubleshoots and resolves invoice discrepancies in a timely manner.
• Apply a continuous improvement mindset to streamline the procure to pay process, identify recurring invoicing issues and recommend solutions to improve efficiency.
• Monitor overall financial reconciliation process to ensure timely project closure and alignment with fiscal year-end requirements.
• Maintain strong, collaborative relationships with cross-functional partners to ensure process updates and standards are effectively communicated and adopted.
• Support procurement activities including vendor onboarding/offboarding, contract renewals, and RFP initiatives.
• Maintain accurate CapEx inventory forecasting and management across North America.
• Provide administration support to the Construction team, including utility account setup and closure, security bookings, and other operational logistics
• Support the execution of small-scale construction projects such as temporary stores, agile pop ups, minor works, and strategic initiative rollouts as required.
• Perform additional project and/or program tasks and assignments as required by the company