Project Administrative Assistant

at  Sea to Sky Community Services Society

Location: Pemberton – option to work Nature of position: Part-time, two-year term
remotely a couples days a week. Compensation: $28.30/hr
Hours of Work: 28 hrs/wk, Mon-Thurs. Start date: As soon as possible.

QUALIFICATIONS:

1. A diploma in Business Administration, Planning, Community Engagement, or a
   related field.
2. One to three years of experience in project coordination.
3. Or an equivalent combination of education, training and experience

JOB SKILLS AND ABILITIES:

1. Excellent oral, written, facilitation and interpersonal communication skills.
2. Demonstrated teamwork and leadership skills.
3. Ability to lead and facilitate complex conversations with a various stakeholder
   groups.
4. Technical proficiency with standard office automated systems and equipment used
   by the Agency.
5. Advanced computer skills including proficiency in software programs (i.e. Microsoft
   Excel, Word, and Planner), computer set-up and basic troubleshooting.
6. Ability to function independently while managing multiple tasks.

REQUIREMENTS:

1. Criminal Record Review.
2. Signed confidentiality form.
3. Class 4 driver’s license.
4. Driver’s abstract.
5. Approved reference check.

1. Assists with coordination of the day-to-day operations of Harrow Road Ground Floor
   Capital Project.
2. Establishes collaborative relationships and good communication with internal (front
   line staff) and external stakeholders (community groups, individuals and government
   partners)
3. Assists with preparing community presentations by Harrow Road Steering Committee
   members, or as needed.
4. Develops, tracks and monitors project work plans, timelines and deliverables.
5. Conducts research and analysis into various project components and requirements
   (leasing, ensuring adherence to agency program, policy and operations)
6. Coordinates communications and engagement activities for the overall project,
   including: scheduling and coordinating meetings’ locations, preparing and
   distributing agendas and minutes within required timeframe, making travel
   arrangements, and maintaining calendar of meetings, as required.
7. Maintains supporting documents (Project Charter) and stakeholder lists,
8. Coordinates information and communications between consultants and project
   team.
9. Collects, researches, organizes, and summarizes data from a variety of sources and
   compiles reports such as program status or board reports; performs analysis of
   reported information; keeps senior directors informed of problem areas or emerging
   trends and briefs them on any issues, concerns, matters or meetings.
10. Supports and coordinates the development of project agreements, MOUs, (space-
    use, lease, partnership).
11. Produces ad hoc reports as required by senior directors by identifying and organizing
    the required information, compiling data, designing format and producing reports.
12. Deals with confidential information and prepares correspondence such as letters,
    reports,
13. Performs other related duties as required.