Project/Administrative IV at The J Paul Getty Trust

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jul, 26

Salary

40.35

Posted On

21 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Office management, Budget monitoring, Data analysis, Project coordination, Business correspondence, Travel arrangements, Expense reporting, Event coordination, Vendor management, Customer service, Interpersonal skills, Organizational skills, Attention to detail, Communication skills, Computer proficiency

Industry

Museums;Historical Sites;and Zoos

Description

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. Job Summary Responsible for providing a variety of administrative duties to Office of General Counsel where work is of a confidential nature. Major Job Responsibilities Organizes and expedites flow of work through supervisor's office and/or administrative department. Serves as resource to others on Getty policies and procedures or in the resolution of moderate to complex problems or issues Manages, organizes and supports paper and electronic files for the Office of General Counsel. Composes and produces a variety of business correspondence, reports, confidential documents and/or forms, and related materials or guides the work of other staff that produces these materials. Including correspondence involving high-level officials inside and outside the organization calendar and accepts or declines commitments on his/her behalf Makes travel arrangements for supervisor, department or project team as needed Prepares expense reports in accordance with Getty Business and Expense policy and procedures Coordinates department/program public relations functions, as assigned, such as special events, conferences, seminars, workshops etc. Arranges with internal and external vendors for sites, facilities, catering, etc. Coordinates production and/or distribution of promotional materials. Monitors budgets, prepares and submits reports. Interacts with Procurement and Finance Departments to provide information and resolve issues Researches and gathers data for department/program reports. Conducts preliminary analysis of data. Recommends report content and format to display findings most effectively May assist in preparation of budget materials. Tracks and monitors budget expenditures and reports on variances. Provides projections, as requested Responds to inquiries or requests for information or refers to supervisor, as appropriate Assists in maintaining office equipment and purchases May oversee a variety of administrative, technological and/or infrastructure projects Qualifications Bachelor's degree Minimum 4-6 years related experience Knowledge, Skills and Abilities Advanced computer skills and demonstrated experience with office software and email applications Excellent organizational skills and attention to detail Demonstrated success in following through and completing projects Excellent verbal and written communication skills Excellent customer service/interpersonal skills Ability to prioritize, multi-task and assign work to othersMust be professional and possess a strong sense of protocol and use discretion in handling confidential matters Benefits and Perks Here are just some examples that Getty offers/provides for full-time employees: Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected. 403(b) Employee Investment retirement plan – with up to 5% Getty Match Getty contribution of 6%, on behalf of employee, to 401(a) retirement account Educational Assistance and professional development Paid Vacation, Sick and Personal Days 12 Paid Holidays Many positions have bi-weekly Off-Fridays On-Site Fitness Center at Getty Center Community service opportunities To learn more about our comprehensive benefits and long list of perks, go to Getty HR.

Responsibilities

The role involves providing confidential administrative support to the Office of General Counsel, including managing files, correspondence, and travel arrangements. Additionally, the position coordinates department events, monitors budgets, and assists with various administrative and infrastructure projects.