Project/Administrative IV at The J Paul Getty Trust

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Jul, 26

Salary

40.35

Posted On

24 Apr, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office management, Project management, Administrative support, Calendar management, Budget planning, Financial reporting, Communication, Research, Data analysis, Event management, Attention to detail, Customer service, Multi-tasking, Stakeholder management, Computer skills

Industry

Museums;Historical Sites;and Zoos

Description

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. Job Summary Responsible for providing a variety of administrative duties or project management for the Director of Facilities. Major Job Responsibilities Office Manager: Reporting to the Director of Facilities, the office manager is responsible for ensuring efficient and smooth running of the 24/7 business unit operations for the Director. Oversees administration with the support of four senior staff assistants and guiding overall efficiency of administration operations including development of operational standards. Ability to filter significant external and internal communications and prioritize response. Key contact for staff with policies and procedures.Is the key liaison for Director with partners inside and outside the Getty. Direct Support: Provide excellent administration management of Facilities Director’s calendar, management of special events, scheduling travel and financial reports. Highly organized, attention to detail, communication and accurate calendaring. Ability to handle confidential information with discretion. Utilize significant amount of independent judgement. Proactively assist the Director in his role as a local, national and international leader in Facilities operations in a cultural organization. Project Management: Prepares executive and board documents for the Office of Facilities Director, Getty leadership and the Trustee’s. Prepares presentations and reports for Facilities Director’s office, in support of the COO/CFO. Manages the Director’s events, programming and special projects. Budget planning, purchasing and related financial tasks. Independently conceive and perform research, and produce reports and analysis necessary for the Facilities Director to participate and present in meetings, conferences and initiatives Qualifications High school diploma/GED; Bachelor's degree Minimum 4-6 years related experience, 10+ years experience in similar complex consensus building organization - Finance/administration, cultural or education facility preferred Knowledge, Skills and Abilities Advanced computer skills and demonstrated experience with office software and email applications Excellent organizational skills and attention to detail Demonstrated success in following through and completing projects Excellent verbal and written communication skills Excellent customer service/interpersonal skills Ability to prioritize, multi-task and assign work to others ability to collaborate with a diverse group of stakeholders and colleagues Depending on assigned area, reading or conversation skills in one or more foreign languages preferred Benefits and Perks Here are just some examples that Getty offers/provides for full-time employees: Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected. 403(b) Employee Investment retirement plan – with up to 5% Getty Match Getty contribution of 6%, on behalf of employee, to 401(a) retirement account Educational Assistance and professional development Paid Vacation, Sick and Personal Days 12 Paid Holidays Many positions have bi-weekly Off-Fridays On-Site Fitness Center at Getty Center Community service opportunities To learn more about our comprehensive benefits and long list of perks, go to Getty HR.

Responsibilities

The role involves providing comprehensive administrative and project management support to the Director of Facilities, including overseeing office operations and staff. Responsibilities also include managing executive communications, budget planning, and preparing reports for leadership and board members.