JOB DESCRIPTION SUMMARY

Addressing the climate crisis is an urgent global priority. As a company whose technology is used to power ~25% of the world’s electricity, we take our responsibility seriously. GE Vernova is a purpose-built company leading a new era of energy – electrifying the world while simultaneously working to help decarbonize it. We are accelerating the path to more reliable, affordable, and sustainable energy, while helping our customers power economies and deliver the electricity that is vital to health, safety, security, and improved quality of life.
GE Vernova’s Hydro Power business designs, develops, manufactures, and services advanced technologies that harness the power of water to deliver reliable and sustainable power. For more than a century, hydropower has played an essential role in the North American and global electricity systems. Today, hydropower is the world’s largest source of renewable energy, and its pumped storage technology is the world’s largest source of energy storage. But to reach net-zero globally by 2050, we need to double the amount of hydro currently installed. Whether it’s through pumped storage, run-of-river, or by upgrading the existing installed base, hydropower will continue to be a cornerstone of North America’s energy future.
Do you have the energy to change the world? If you are ready to make a difference and usher in the new era of energy, come join us. You will get the opportunity to evolve and grow, surrounded by some of the brightest minds in the industry, work on cutting-edge technologies, and be part of a global team of ~75,000 people across more than 100 countries.
GE Vernova Canada is seeking an experienced Office Administrator to work in our hydropower division in the Niagara region of Ontario, Canada.
Your performance of the assigned duties is critically important to the successful execution of multiple major engineering, procurement, and construction hydropower projects.
Most importantly, you will be assisting Ontario-based project managers directing a EPC project team working from company offices located around the world.

JOB DESCRIPTION

Day-to-day direction is provided by one or more project managers leading groups of projects at the same location in Niagara. The ability to discern and coordinate priorities among the projects and communicate constructively with the project managers is critically important. Among other duties, the work requires performance of the following activities:

• Compiling, editing, and proofreading information, memos, letters, data, and graphics for reports on progress, audits, budgets, plans and other project deliverables.
• Coordinating communications and facilitating connections across work groups located in different time zones. Establishing meetings, dispersing written documents, and coordinating activities such as document reviews, estimate reviews, transmittals, record storage, travel, site visits, site access clearances, public, and social events with project stakeholders.
• Serving as the central point of receiving and distribution for incoming and outgoing communication from stakeholders such as the public, vendors, suppliers, clients, visitors, and other outside agents. Included are documents transmitted by email, fax, mail, delivery services, courier, and any other delivery methods.
• Coordinating deliveries, managing shipping documentation, and otherwise assisting supply chain representatives forming and administering purchase orders and subcontracts.
• Assisting finance, project control, and project managers with preparation and maintenance of invoices, payment schedules, accruals, ledgers, forecasts, certifications, document registers and similar financial documents to support commercial management of the project.
• Assisting project engineering managers preparing, maintaining, distributing, and tracking the status of technical documents and requisitions between project stakeholders.
• Assisting contract and supply chain managers administration of major agreements and prime contracts including correspondence generation, tracking responses, and maintaining records.
• Securing maintaining organization charts, personnel records (hiring, timecards, pre-employment screening, payroll, benefits), injury / illness / upset reports

REQUIRED QUALIFICATIONS

• Bachelor’s degree from an accredited university or college, or 6+ years as an Administrative Assistant or equivalent experience in Customer Service, Operations, Finance or Projects.
• Must be organized and efficient, able to complete tasks as committed without unreasonable rework.
• Must be able to navigate competing priorities, strong personalities, and demanding clients.
• Verbal communication skill and emotional intelligence must enable forthright discussion of what can be done in the time available vs. what must be completed by firm deadlines.
• Must be proficient in developing presentations, spreadsheets, and other written documents using the Microsoft Office Software Suite of software products.
• Must be discreet and able to identify, protect, and prevent disclosure of confidential and sensitive information.
• Authorization to work in Ontario Canada is required.

• Compiling, editing, and proofreading information, memos, letters, data, and graphics for reports on progress, audits, budgets, plans and other project deliverables.
• Coordinating communications and facilitating connections across work groups located in different time zones. Establishing meetings, dispersing written documents, and coordinating activities such as document reviews, estimate reviews, transmittals, record storage, travel, site visits, site access clearances, public, and social events with project stakeholders.
• Serving as the central point of receiving and distribution for incoming and outgoing communication from stakeholders such as the public, vendors, suppliers, clients, visitors, and other outside agents. Included are documents transmitted by email, fax, mail, delivery services, courier, and any other delivery methods.
• Coordinating deliveries, managing shipping documentation, and otherwise assisting supply chain representatives forming and administering purchase orders and subcontracts.
• Assisting finance, project control, and project managers with preparation and maintenance of invoices, payment schedules, accruals, ledgers, forecasts, certifications, document registers and similar financial documents to support commercial management of the project.
• Assisting project engineering managers preparing, maintaining, distributing, and tracking the status of technical documents and requisitions between project stakeholders.
• Assisting contract and supply chain managers administration of major agreements and prime contracts including correspondence generation, tracking responses, and maintaining records.
• Securing maintaining organization charts, personnel records (hiring, timecards, pre-employment screening, payroll, benefits), injury / illness / upset report