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Project Administrator at Abbott Construction

Gainesville, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Sep, 26

Salary

0.0

Posted On

25 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Word, Microsoft Excel, Organizational Skills, Office Equipment Operation, Communication, Telephone Etiquette, Subcontract Preparation, Purchase Orders, Change Orders, Insurance Review, Bid Package Distribution, Correspondence Management, Pay Applications, Filing, Notary Duties

Industry

Construction

Description

PROJECT ADMINISTRATOR JOB DESCRIPTION SUMMARY The basic function of the Project Administrator is to provide direct administrative support to all jobsite staff. REQUIREMENTS Education • Required: High School Diploma. • Preferred: High School Diploma and some secretarial courses. Experience • Required: General secretarial experience. • Preferred: General secretarial experience and some general construction industry knowledge. Skills / Knowledge / Abilities • Position requires intermediate computer skills (Word and Excel). • Position requires excellent organizational skills. • Position requires the working knowledge of general office. equipment (fax machines, copiers, etc…). • Position requires the ability to communicate with and work with all types of people. • Position requires good telephone etiquette. DUTIES AND RESPONSIBILITIES • Preparation of subcontracts, purchase orders and change orders. • Review and approval of subcontractor certificates and insurance. • Review and approval of subcontract security (bonds, letter of credit, etc.). • Prepare and distribute bid packages on CM projects. • Prepare and distribute addendums on CM projects. • Prepare outgoing correspondence (type, fax and mail). • Prepare owner pay applications. • Prepare owner change orders. • Prepare and distribute project directories. • Filing for current projects, jobsite files (when needed), archive filing, and read files (for Operations staff). • Various notary duties (pay requests, bids, etc.). • Follow-up with subcontractors for non-returned subcontracts, purchase orders, insurance, bonds, etc. • Preparation of weekly packages to satellite (and job site) offices. • Other miscellaneous duties as needed.

Responsibilities

Provide direct administrative support to jobsite staff, including the preparation of subcontracts, purchase orders, and change orders. Manage project documentation, insurance certifications, and correspondence for construction projects.