JOB DESCRIPTION

Founded in 1991 as a sole trade; and fast forward to today, Airco stands as a leading HVAC & Renewables contractor, directly employing more than 200 staff. Proud of our roots in Hull, the business has expanded to provide a now largely national service offering.
Originally, the business predominantly operated as a refrigeration contractor; the business has grown into offering multiple disciplines including air conditioning, ventilation, heating, plumbing and renewables. We provide full service, maintenance, repair, design and installation services for this entire scope to ensure our clients can rely on us for turn key solutions within the industry, including 24/7 365 availability for critical breakdowns.
Location: Hull

WE ARE LOOKING FOR INDIVIDUALS WHO CAN MEET THE FOLLOWING REQUIREMENTS:

• Experience in similar role of Projects Administrator is preferred
• Excellent interpersonal and communication skills
• A high level of attention to detail
• Good organisational skills
• Excellent time management skills, with the ability to work to deadlines
• Proficient user of MS Office in particular Word and Excel
• Experience using Job Logic (Preferred but not essential)

THE ROLE: PROJECTS ADMINISTRATOR - PART TIME (20 - 30 HOURS TO BE MUTUALLY AGREED)

The Project Administrator is responsible for supporting the Project Management Team in the administration, co-ordination, planning and control of projects.

MAIN DUTIES & RESPONSIBILITIES:

• Monitor and action emails in the ‘Installations’ Inbox, allocating and chasing emails until they are completed
• Telephone inquiry support (internally & externally)
• Organise any site induction, compliances or prerequisites identified in the Project Initiation
• Procurement of plant, equipment, materials & hire equipment required to maintain project objectives and schedules.
• Providing supplier purchase orders numbers to engineers, updating PO’s once in receipt of equipment & off-hiring. Chase suppliers when necessary to ensure OTIF deliveries, report any potential delays or shortfalls to the PM and find alternative suppliers if required.
• Review engineers working hours, ensuring appropriate rest breaks, escalating any safety concerns
• Ensure all relevant H&S documents are issued & acknowledged via Eversign (Method Statement with appropriate Risk Assessments)
• Escalate projects through direct communication with the Project Manager, if the necessary H&S actions have not been completed before work commences.
• Collate information, process & issue O&M Manuals and other project related documentation/commissioning sheets.
• Update FGas logs and asset lists
• Deploy jobs/visits to engineers.
• Book accommodation & organise transport for engineers when necessary.
• Organise the pool of apprentices & second men (In-line with department’s requirements) & allocate in the planner in collaboration with service hubs.
• Update customer portals if required.