Trademasters Service, an award-winning federal contractor, with over 30 years of industry experience offering complete facility operations management, maintenance and repairs to millions of square feet of premium government buildings, commercial and residential clients. We provide quality and efficient services for all the following systems or needs: HVAC, plumbing, electrical, call-desk operations, steam, boilers, UPS, generators, custodial, grounds, pest control, fire control systems, elevators, gates, bollards, service calls, architectural, structural and building systems.

PROJECT ADMINISTRATOR/ASSISTANT PROJECT MANAGER MINIMUM QUALIFICATIONS:

• Five (5) years’ Customer service and administrative experience
• Experience operating and updating CMMS systems for updating, editing, routing, and uploading documents, including facility assets, PM schedules, work orders, inspections, testing, maintenance, certificates, and Quality Control (QC)
• Experience with EQIP
• Google Drive & Microsoft Office proficiency
• Government/commercial facility customer service and reporting experience
• Required to obtain and maintain federal government badge with Public Trust (PT and/or Top Secret (TS) security clearance.
• Supervisory experience with authority and ability to delegate tasks to appropriate staff
• Experience with timesheet management
• Some background experience in the operation, maintenance and repair of building systems such as HVAC, electrical, lighting, carpentry, drywall and hardware, paining, masonry, flooring environments

• Answer and direct phone calls and emails
• Assign & dispatch work orders
• Review, follow-up and QC completed work orders
• Provide updates to customers on work orders and projects.
• Manage CMMS system
• Work directly with assisting Senior Project Manager & Project Manager
• Backup supervisor for onsite staff and subcontractors
• Coordinate and manage project tasks and deliverables.
• Request invoices, tracking payment, etc.
• Schedule safety training & attend
• Assist with parking applications and requests
• Participate in candidate interviews
• Schedule appointments for onboarding (background/fingerprints) & assist with EQIP
• Order office & site supplies, equipment, tools, and uniforms.
• Update and manage sign in sheets, leave requests, and assist in managing staff schedules
• Review staff time and collect documents to submit for payroll
• Collect daily logs, tours, reports, etc.
• Send out morning building report each morning with fire panel and elevator log
• Collect all daily, weekly, and monthly documents and distribute.
• Attend meetings with customer and managers
• Assist staff with work orders, iPads
• Manage all onsite files, paper & electronic, including contract required documents.
• Create and distribute reports
• Prepare & update Contract Deliverables and Plans