AT BAE SYSTEMS AUSTRALIA

Do interesting work that MATTERS
 ENJOY what you do
 GROW your career
 Be YOU
We have an exciting opportunity for a Project Administrator to work with our Support System Business Operations Manager where you will be responsible for developing effective practices and sustaining processes within the Support System (SS) capability. The role provides comprehensive administrative support to the team, with a particular focus on supporting the SS leadership and the Support and Sustainment Director.
You will build a strategic partnership and be valued across the function, using your exceptional organisational and proactive skills to ensure business needs are met.
This role is open to our flexible work arrangements, including options like a 9-day fortnight and hybrid work model. This opportunity is available at our Bourke St office in Melbourne.

ABOUT US

You will be joining a workplace that truly cares about your wellbeing.
Our people are diverse and we value the variety of perspectives this brings, we know that a culture that is inclusive and fosters a sense of belonging is a place we can all make the most of our unique talents and be our best.
As Australia’s largest defence company in a rapidly growing sector, you will be connected into a global team and encouraged to explore where your career might take you whether that is a traditional career path or squiggly one, there are infinite possibilities for you at BAE Systems Australia.
BAE Systems recognises the sacrifices of those who have served our Nation and their families. We support our veteran community through our internal veteran network (VetNet Australia) and strong charitable partnerships, internal offerings including reserve service leave, a Veteran Mentoring Program and other exclusive offerings available through our strategic partners.
We welcome applicants from all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience; and strongly encourage applications from Aboriginal and Torres Strait Islander people for all positions.
We are proud to be recognised as an employer of choice for women by WORK180.
Awarded the 2024 Quarter 1 Benchmarcx Triple R- Excellence In Candidate Experience Certification. As a member of the Circle Back Initiative we commit to respond to every applicant.
To learn more about our competitive employee benefits, flexibility, other employment opportunities and what to expect from our recruitment process please visit: www.baesystemscareers.com.au

KEY RESPONSIBILITIES WILL INCLUDE:

• Providing confidential administrative support, including, but not limited to, inbox and diary management, filing, preparation, collation and distribution of documents, reports, correspondence and taking and distributing meeting minutes
• Creation of presentations and visual media using PowerPoint and Visio
• Scheduling and co-ordinating both internal and external meetings and conferences including catering, presentation material and logistics
• Support the Technical Deliverables Officer by formatting documents, cross-referencing, and ensuring appropriate language and spelling.
• Assist with the onboarding of new employees, including arranging systems access. Maintain and update the organisation chart, manage the seating roster and SS RCB (HR Resourcing) file.
• Maintain the SS Issues JIRA board, manage HCF Distribution lists, and administer tools such as SharePoint access, group mailboxes and resource calendars.
• Organising domestic and international travel including flights, hotels, transfers, per diem and visit requirements for the senior leaders ensuring it is booked in line with Company policy along with completing monthly credit card acquittals
• Support the team by updating weekly progress as required. Assist with updating and completing Baseline Change Requests (BCR) and monthly SCAM pack.
• Build strong relationships and provide support as needed
• Ad-hoc tasks as required