Job No. BBUK13260
Project Administrator - Elgin
Power T&D
Administration Support
Elgin
Permanent
About the role
Balfour Beatty has an exciting opportunity for a Project Coordinator to join our Power Transmission & Distribution team, based in our brand-new Elgin office!
This is an exceptional time to come on board as we support the Accelerated Strategic Transmission Investment (ASTI) programme – a major overhead line installation project stretching from Beauly to Peterhead. You’ll play a key role in enabling the clean energy transition while working at the heart of one of the UK’s most ambitious infrastructure upgrades.

What you’ll be doing

• Order plant and material from internal and external supplies – arranging transport if required and liaising with Plant Desk if repairs/replacements are necessary.
• Enter all Waste / Special Waste Transfer notes onto the Environmental Database at the end of each month. Check all new subcontractors have full licenses and enter onto database
• Control of all Incoming and Outgoing Correspondence, Project Files, Standards Library, Design Log, Minutes of Meetings and other project related documentation.
• Issue and maintain Site Start up Packs for Contracts
• Prepare documents for close out of contract meetings and submit documents to client as required.
• Take meeting minutes as required by the Project Manager
• Checking that all vehicles are allocated to the correct contract on a weekly basis, monitoring permit to drives and drivers report. Use of the Masternaut system would be advantageous.
• Ensure general health and safety is maintained and project related administration duties carried out in line with Business Management System as and when required
• General duties for example: Minutes of Meeting, Photocopying and Scanning and any other ad hoc assistance as required by the company.

Who we’re looking for

• Experience in working in a busy office
• Experience in prioritising own work and of allocating and checking work
• Highly organised and able to work on own initiative
• Strong communicator able to communicate confidently with all levels of colleagues within the business
• Excellent team working skills and able to build relationships at all levels
• Ability to work well under pressure and to tight timescales
• Very strong customer focus
• Excellent typing skills and IT Skills including Microsoft Office (Excel, Word and PowerPoint) and open minded to learning new software’s and rolling out new systems where required

Why work for us

Alongside the amazing opportunity, support and pride that you will gain from developing your career with one of the world’s foremost infrastructure giants, you will also enjoy:

• Company DC pension scheme up to 5% EEs & 7% ERs
• Wellbeing sessions - non-work-related activities go for a walk, do some house duties etc.
• Opportunity to join into the company SIP scheme.
• Flexible benefits window Options to purchase additional holidays, bikes, tech vouchers, dental cover, PMI etc.
• Reward platform where you can get discounts off shopping, insurance, cars etc.
• Hybrid working (where applicable)
• Enhanced company sickness scheme
• Enhanced company Maternity/Paternity/Shared parental/Adoption schemes
• 25 days holiday plus bank holidays
• Broad range of learning opportunities, such as professional qualifications
• Employee assistance programme
• Up to 2 days volunteering per year
• Company funded social events.

In joining the Power T&D team, you are joining a strong function, where you can join us as the first step on a lengthy career, or simply join us be the best you can be in your role we will support you either way.
We have a BB Academy, which is a great resource to support you with your learning and development.
At Balfour Beatty we are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential, not only because this is the right thing to do, but because it makes us a better business.
We have a UK Diversity and Inclusion Action Plan which sets out the wide range of targeted, initiative-taking, measurable steps we are taking to make this a reality. You can read our UK Diversity and Inclusion Action Plan in full at www.balfourbeatty.com/value_everyone
About us
Balfour Beatty’s Power Transmission & Distribution teams work with regional, national, and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations, and distribution networks.
From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources, and industry-leading innovations support customers in the development of some of the UK’s most ambitious power transmission and distribution projects.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone can thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
We are a Gold Award holder in the Ministry of Defence ‘Employer Recognition Scheme’ and actively encourage applications from Armed Forces personnel, veterans, and reservists.
As a Disability Confident Employer, we are committed to collaborating with people who have disabilities and long-term health conditions to remove barriers for them.

• Order plant and material from internal and external supplies – arranging transport if required and liaising with Plant Desk if repairs/replacements are necessary.
• Enter all Waste / Special Waste Transfer notes onto the Environmental Database at the end of each month. Check all new subcontractors have full licenses and enter onto database
• Control of all Incoming and Outgoing Correspondence, Project Files, Standards Library, Design Log, Minutes of Meetings and other project related documentation.
• Issue and maintain Site Start up Packs for Contracts
• Prepare documents for close out of contract meetings and submit documents to client as required.
• Take meeting minutes as required by the Project Manager
• Checking that all vehicles are allocated to the correct contract on a weekly basis, monitoring permit to drives and drivers report. Use of the Masternaut system would be advantageous.
• Ensure general health and safety is maintained and project related administration duties carried out in line with Business Management System as and when required
• General duties for example: Minutes of Meeting, Photocopying and Scanning and any other ad hoc assistance as required by the company