Project Administrator at BECA Group

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

21 Sep, 26

Salary

0.0

Posted On

23 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Administration, Project Controls, Document Management, Financial Reporting, Time Capture, Stakeholder Management, Oracle Systems, Time Management, Process Improvement, Onboarding, Professional Communication, Workflow Management

Industry

Business Consulting and Services

Description

Project Administrator Te whiwhinga mahi | The opportunity We have a great opportunity for an experienced Project Administrator to join our Auckland Industrial team in a role that offers real variety, responsibility, and the chance to make a meaningful impact. In this role, you’ll provide project and team administration support to the Auckland Industrial Section Manager, Team Leaders, Job Managers, and Project Managers/Directors working across multiple projects in the northern region. You’ll help establish and maintain the systems and processes that keep the team and project delivery running smoothly from coordinating inputs across disciplines and supporting project financial reporting and time capture, to ensuring key stakeholders stay informed and aligned. You’ll quickly become a trusted go to person, providing a high-quality, professional service to both internal and external clients. With the autonomy to manage your own workflow and priorities, you will balance multiple demands while maintaining quality, momentum, and attention to detail. You will also play a role in driving process improvements, helping the team continually improve the way we work. A portion of the role supports team administration, helping the wider Auckland Industrial team stay connected, organised, and set up for success day to day. This will involve onboarding new starters, supporting the team with operational activities and organising team events. Ko wai koe | About you You bring proven experience in project administration or project controls, with confidence using document management and project management systems, applications, and financial tools. Experience with Oracle systems would be beneficial for this role. You’re well organised and known for your attention to detail, producing accurate, well-presented work while balancing multiple priorities and deadlines. You’re a collaborative team member who communicates clearly and professionally, building positive working relationships with a wide range of people, including technical specialists and project leaders. Strong time management skills allow you to manage competing demands effectively, while your resilience and calm approach help you stay focused and responsive in a fast paced, delivery focused environment. Ideally, you’ll bring experience from a consulting or professional services environment and a sound understanding of project-based work and/or personal assistance support. You take ownership of your role, seek feedback to continually improve, and enjoy contributing to team success through reliability, adaptability, and a genuine desire to help others do their best work. Ngā āhuatanga kei a mātou | What we offer A career with Beca will provide you with: Professional development opportunities. A supportive and caring work environment where you can bring your whole self to work. Flexible working arrangements to balance your personal / family commitments. Opportunities to learn from our industry experts and technical gurus across the Asia-Pacific. A highly supportive environment of sharing and collaboration. Excellent benefits provided to all staff – including discounted health insurance, discounts on gym memberships, and a huge number of social club events. Beca prides itself on supporting a diverse and inclusive culture – open to inputs from creative people of all genders, ethnicity, identity, thought and experiences. Tonoa mai | Apply now Ready to make everyday better? Apply now. Hello! And welcome to a whole new world of possibilities with Beca. We hope you’re as keen as we are to find out more about each other. We look forward to seeing your application. The Talent Acquisition Team Make everyday better Creative people together transforming our world' is our vision. It reflects our culture, our aspirations and our purpose - to make everyday better. But we need problem solvers - the makers, the creators, the planners and practitioners to convert ideas into reality. For over 100 years, we’ve been making a visible difference, developing, and delivering solutions for our clients, our people and our community. Focusing on sustainability, innovation, and digital technologies, to create better and safer outcomes. What makes us different? At Beca, our people are our business. We support curiosity and value great ideas, and are passionate about creating a workplace where people are engaged, feel incredible and can belong. Our employee-ownership model sets us apart. It’s an opportunity for our people to be invested in the future success of our business, with share ownership available for eligible employees. We also offer a range of employee benefits, designed to reward and recognise the amazing things our people are doing everyday. And our values of partnership, tenacity, enjoyment and care are reflected in the way we work, with our people and with our clients. When you are part of our Beca family, you’ll own your own career path and contribute to a legacy. Join us and discover for yourself how you own your career and can make a everyday better.

Responsibilities

Provide comprehensive project and team administration support to managers and directors within the Auckland Industrial team. Responsibilities include maintaining systems for project delivery, coordinating financial reporting, and managing team operational activities like onboarding and events.