Project Administrator at Carolina Chillers LLC

North Charleston, South Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

27 May, 26

Salary

0.0

Posted On

26 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Administration, Coordination, Scheduling, Communication, Documentation, Closeout, Logistics, Job Cost Tracking, Time Management, Organizational Skills, Microsoft Office, Project Tracking Software, Follow-Through, Client Management, Vendor Management

Industry

Facilities Services

Description

Description The Project Administrator is responsible for managing the administrative and coordination aspects of projects from project award through completion and turnover to service. This role ensures projects move smoothly through ordering, scheduling, communication, documentation, and closeout while supporting field technicians, vendors, project managers, and clients. This position serves as the central hub of information and workflow for Turnkey projects, ensuring nothing falls through the cracks and every job progresses efficiently, professionally, and on schedule. General Responsibilities for a Project Administrator: Project Initiation & Setup Set up new projects in internal systems upon award Confirm receipt of PRP/SOW, purchase orders and required documentation Create and maintain project files and job tracking systems Client & Internal Communication Serve as primary administrative contact for clients during project lifecycle Provide status updates, scheduling coordination, and follow-up Support field technicians with documentation, information, and logistics Maintain consistent communication between sales, field, and service departments Documentation & Compliance Maintain organized project documentation for each job Ensure proper completion of startup forms and turnover documentation Assist with billing documentation and job cost tracking Project Closeout & Turnover Ensure all documentation is completed prior to turnover to service Confirm warranties are registered and recorded Facilitate smooth handoff from installation to service department Requirements Qualifications for the Project Administrator: Experience in HVAC, construction administration, or project coordination preferred Strong organizational and time management skills Excellent written and verbal communication abilities Ability to manage multiple projects simultaneously Proficiency in Microsoft Office and project tracking software Detail-oriented with strong follow-through Ability to work effectively with field personnel, vendors, and clients Expectations for Performance The position requires frequent communication, organization, and coordination to keep projects progressing smoothly from start to finish. This role is critical to the success of Turnkey projects. The Project Administrator ensures that projects are organized, properly supplied, clearly communicated, and professionally completed, directly impacting customer satisfaction and company efficiency.

Responsibilities

The Project Administrator manages all administrative and coordination aspects of projects from award through completion, ensuring smooth progression through ordering, scheduling, communication, and documentation. This role acts as the central information hub for Turnkey projects, supporting field technicians, vendors, project managers, and clients to ensure efficient and on-schedule job progression.