Project Administrator cum Office Admin at Turner Townsend

Ho Chi Minh City, , Vietnam -

Full Time

Start Date

Immediate

Expiry Date

13 Apr, 26

Salary

0.0

Posted On

13 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Document Control, Financial Tracking, Payment Processing, Meeting Management, Communication, Organizational Skills, Numerical Aptitude, MS Office Suite, Project Management Software

Industry

Construction

Description

Company Description Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success. Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world. Please visit our website: www.turnerandtownsend.com Job Description Project Coordination & Documentation Document Control: Manage the filing, storage, and retrieval of project documents, ensuring all records are up- to-date and compliant with internal standards. Project Tracking: Assist Project Managers in tracking project status throughout pre-construction and construction stages; ensure internal systems reflect real-time progress. Reporting: Collaborate with the team to produce weekly project progress reports and ad-hoc presentations for management. Close-out Support: Assist the team with the project close-out process, including archiving deliverables and finalizing paperwork. B. Financial & Contract Administration Financial Tracking: Assist in maintaining Profit & Loss (P/L) records and tracking project costs against budgets. Payment Processing: Handle payment applications, process invoices, and perform financial reconciliations to support Project Managers with payment requests. Calculation: Perform basic financial calculations (percentages, discounts, markups) with high accuracy for reporting purposes. Expense Management: Coordinate expense reimbursements for the team and ensure compliance with company policies. Office Operations & Communication Meeting Management: Schedule and organize meetings; record and distribute accurate meeting minutes and follow up on action items. Liaison: Act as a focal point of contact between cross-functional business units, external partners, vendors, and clients to ensure smooth information flow. General Administration: Manage office supplies inventory, coordinate travel arrangements, and support event planning as required. Onboarding: Support the onboarding process for new staff and vendors by ensuring all required documentation is collected and processed. Qualifications Bachelor’s degree in Business Administration, Project Management, or a related field. 2–3 years of experience in an administrative, operations, or project support role. Experience in the Construction or Project Management industry is a plus. Skills & Competencies: Technical Proficiency: Strong command of MS Office Suite (Excel, Word, PowerPoint, Outlook). Familiarity with project management software is an advantage. § Communication: Excellent written and verbal communication skills; ability to exchange information clearly with stakeholders at all levels. Organizational Skills: Proven ability to multitask, prioritize conflicting deadlines, and manage time effectively in a fast-paced environment. Numerical Aptitude: Comfortable working with numbers and performing basic financial calculations. Additional Information Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. Please find out more about us at www.turnerandtownsend.com/ #LI-SP1 Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. Department: Business support

Responsibilities

The Project Administrator cum Office Admin will manage project documentation, assist in financial tracking, and support office operations. Responsibilities include coordinating meetings, tracking project status, and ensuring compliance with internal standards.