Project Administrator at DayOne

Zaragoza, Aragon, Spain -

Full Time

Start Date

Immediate

Expiry Date

09 Aug, 26

Salary

0.0

Posted On

11 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Administrative Support, Financial Tracking, Invoicing, Vendor Management, Stakeholder Management, Microsoft Office, Project Documentation, Budget Tracking, Contract Administration, Reporting, Time Management, English Fluency, Spanish Fluency

Industry

IT Services and IT Consulting

Description

Join DayOne – Shaping the Future of Data Infrastructure DayOne is a global leader in the development and operation of high-performance data centers. As one of the fastest-growing companies in the industry, we’ve built a robust presence across Asia and Europe — and we’re just getting started. As we expand into new international markets, we’re looking for talented, driven individuals to join us on this exciting journey. This is more than a job — it’s an opportunity to be a key contributor to our dynamic team and help shape the future of global data infrastructure. If you're passionate about innovation, technology, and growth, we invite you to be part of DayOne’s next chapter. Project Administrator Zaragoza, Spain Job Summary: Job Title: Project Administrator (Construction Projects) Role Overview We are seeking a highly organized and detail-oriented Project Administrator to support construction projects from an administrative and coordination perspective. This role plays a key part in ensuring smooth project execution by managing documentation, coordinating stakeholders, and supporting financial and vendor-related processes. The ideal candidate thrives in fast-paced environments, has strong multitasking abilities, and demonstrates excellent communication and organizational skills. Key Responsibilities Project Coordination & Administrative Support Provide day-to-day administrative support to the project team Coordinate and schedule meetings, site visits, and project reviews Prepare meeting agendas, take minutes, and track action items Maintain accurate project documentation, records, and filing systems Ensure all project-related documentation is up to date and properly archived Financial & Invoicing Support Support invoicing processes, including preparation, tracking, and reconciliation of invoices Coordinate with finance teams to ensure timely billing and payments Monitor project expenses and assist in budget tracking Support purchase order (PO) creation and tracking Vendor & Stakeholder Management Assist in onboarding vendors and maintaining vendor records Coordinate communication with contractors, suppliers, and external partners Track vendor deliverables and ensure compliance with project timelines and requirements Support contract administration and documentation Reporting & Documentation Prepare regular project status reports and dashboards Track project milestones, deliverables, and deadlines Ensure compliance with internal procedures and documentation standards Support audits by maintaining organized records Qualifications & Experience Bachelor’s degree or equivalent experience in Business Administration, Project Management, or related field 2–5 years of experience in an administrative or project support role (construction or engineering environment preferred) Experience supporting procurement, invoicing, or vendor management processes is a strong advantage Excellent organizational and time management skills Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook); familiarity with project management tools is a plus Strong communication and stakeholder management skills Fluent in English and Spanish. DayOne is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you're ready to grow with one of the fastest-moving companies in the data center industry, apply now and be part of our global journey. For more information about us, please visit Data Center Company Built For Hyperscale. DayOne is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you're ready to grow with one of the fastest-moving companies in the data center industry, apply now and be part of our global journey. DayOne is a data center pioneer that develops and operates next-gen digital infrastructure for industry leaders who demand reliable, cost-effective and quickly scalable solutions. Our cutting-edge facilities empower hyperscalers and large enterprises to achieve rapid deployment and enhance connectivity, driving transformative engagement and innovation as we shape the future of industries. DayOne's data centers are located across key markets, including Singapore, Johor (Malaysia), Batam (Indonesia), Greater Bangkok, Hong Kong SAR, Tokyo, and beyond. Headquartered in Singapore, DayOne’s leadership team draws on over two decades of industry experience and a track record of building Asia's largest data center business. With DayOne, they have created the SIJORI (Singapore, Johor, and Riau Islands) market as a global data center hub. As demand for strategically located and customized data centers rises, DayOne's entrepreneurial spirit, customer-first strategy, deep local partnerships, and agile executional capabilities uniquely position us to power the growth ambitions of leading hyperscalers and large enterprises around the world. We’d love to get to know you! Tell us a bit about your background, experience, and what you're looking for in your next opportunity. The more we know, the better we can match you with roles that fit your goals. Let’s start with: - Your professional background, upload a copy of your latest resume. - Key skills and strengths - Career interests and goals This is your moment — make it count!

Responsibilities

Provide administrative and coordination support for construction projects, including managing documentation and scheduling. Handle financial tasks such as invoicing, budget tracking, and vendor onboarding and management.