Eigen Energy is a systems integrator for solar energy and electric vehicle charging infrastructure, with technical competencies in engineering and construction, energy management, software engineering and cross platform integration.
The Project Admin will supports the Project Engineers, and Site Team by handling the administrative and coordination tasks that ensure projects are delivered smoothly, on time, and in compliance with company standards. This role bridges technical project teams and back-office support, ensuring that documentation, reporting, and communication are efficient and accurate.

Responsibilities (include but not limited to):

• Prepare, format, and maintain project documents, correspondence, and reports.
• Manage physical and electronic filing systems for project records.
• Ensure all documents are properly signed, stamped, filed and archived.
• Maintain and update project calendars, deadlines, and reminders.
• Coordinate appointments, travel, and logistics for project staff.
• Collect timesheets, leave forms, and claims from project staff.
• Submit staff attendance records and allowances to HR/Finance.
• Answer and route calls, emails, and correspondence related to projects.
• Support the Project Manager in ad-hoc administrative duties.
• Maintain confidentiality and accuracy in all project records.
• Assist with ad-hoc duties to expedite with project turnaround

Requirements:

• Minimum Diploma
• Effective communication and interpersonal skills

Good to have:

• 1 year of related working experience
• Experience in solar, electrical, construction or relevant field
• Responsible and positive work attitude
• Able to work independently or in a team
• Meticulous, organised and proactive
• Cross-functional team cooperation

While skills and experience are important, we place equal importance on a candidate’s resourcefulness, adaptiveness and the ability to prioritise and find solutions appropriate for a situation

• Prepare, format, and maintain project documents, correspondence, and reports.
• Manage physical and electronic filing systems for project records.
• Ensure all documents are properly signed, stamped, filed and archived.
• Maintain and update project calendars, deadlines, and reminders.
• Coordinate appointments, travel, and logistics for project staff.
• Collect timesheets, leave forms, and claims from project staff.
• Submit staff attendance records and allowances to HR/Finance.
• Answer and route calls, emails, and correspondence related to projects.
• Support the Project Manager in ad-hoc administrative duties.
• Maintain confidentiality and accuracy in all project records.
• Assist with ad-hoc duties to expedite with project turnaroun